Samsung Sf 560 User Manual

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WIDE  
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care center.  
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ii  
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iii  
CONTENTS  
Chapter 1: GETTING STARTED  
Chapter 2: BASIC FUNCTIONS  
iv  
Sending a Fax Using Group Dialing  
Chapter 3: ADVANCED FAX FUNCTIONS  
Chapter 4: ADDITIONAL FEATURES  
v
Chapter 5: MAINTENANCE  
Chapter 6: TROUBLESHOOTING  
Appendix A: SPECIFICATIONS  
vi  
Safety and Regulatory Information  
Important Precautions and Safety Information  
When using this machine, these basic safety precautions should always be followed to reduce risk of fire,  
electric shock and injury to people:  
1
2
3
Read and understand all instructions.  
Use common sense whenever operating electrical appliances.  
Follow all warnings and instructions marked on the machine and in the literature accompanying the  
machine.  
4
5
If an operating instruction appears to conflict with safety information, heed the safety information. You  
may have misunderstood the operating instruction. If you cannot resolve the conflict, contact your sales  
or service representative for assistance.  
Unplug the machine from the AC wall socket and/or telephone jack before cleaning. Do not use liquid  
or aerosol cleaners. Use only a damp cloth for cleaning.  
6
7
Do not place the machine on an unstable cart, stand or table. It may fall, causing serious damage.  
Your machine should never be placed on, near or over a radiator, heater, air conditioner or ventilation  
duct.  
8
9
Do not allow anything to rest on the power. Do not locate your machine where the cords will be abused  
by persons walking on them.  
Do not overload wall outlets and extension cords. This can diminish performance, and may result in the  
risk of fire or electric shock.  
10 Do not allow pets to chew on the AC power, telephone or PC interface cords.  
11 Never push objects of any kind into the machine through case or cabinet openings. They may touch  
dangerous voltage points, creating a risk of fire or shock. Never spill liquid of any kind onto or into the  
machine.  
12 To reduce the risk of electric shock, do not disassemble the machine. Take it to a qualified service  
technician when repair work is required. Opening or removing covers may expose you to dangerous  
voltages or other risks. Incorrect reassembly could cause electric shock when the unit is subsequently  
used.  
13 Unplug the machine from the telephone jack, PC and AC wall outlet and refer servicing to qualified  
service personnel under the following conditions:  
• When any part of the power cord, plug or connecting cable is damaged or frayed.  
• If liquid has been spilled into the machine.  
• If the machine has been exposed to rain or water.  
• If the machine does not operate properly after instructions have been followed.  
• If the machine has been dropped, or the cabinet appears damaged.  
• If the machine exhibits a sudden and distinct change in performance.  
14 Adjust only those controls covered by the operating instructions. Improper adjustment of other controls  
may result in damage, and may require extensive work by a qualified service technician to restore the  
machine to normal operation.  
15 Avoid using this machine during a lightning storm. There may be a remote risk of electric shock from  
lightning. If possible, unplug the AC power and telephone cord for the duration of the lightning storm.  
16 The Power cord supplied with your machine should be used for safe operation. If you are using a cord  
which is longer than 2 m with 110 V machine, then it should be 16 AWG* or bigger.  
vii  
17 Use only No.26 AWG* or larger telephone line cord.  
18 SAVE THESE INSTRUCTIONS.  
Laser Safety Statement  
The printer is certified in the U.S. to conform to the requirements of DHHS 21 CFR, chapter 1 Subchapter J  
for Class I(1) laser products, and elsewhere is certified as a Class I laser product conforming to the  
requirements of IEC 825.  
Class I laser products are not considered to be hazardous. The laser system and printer are designed so  
there is never any human access to laser radiation above a Class I level during normal operation, user  
maintenance or prescribed service condition.  
WARNING  
Never operate or service the printer with the protective cover removed from Laser/Scanner assembly. The  
reflected beam, although invisible, can damage your eyes.  
When using this product, these basic safety precautions should always be followed to reduce risk of fire,  
electric shock, and injury to persons:  
Ozone Safety  
During normal operation, this machine produces ozone. The ozone produced does not  
present a hazard to the operator. However, it is advisable that the machine be operated  
in a well ventilated area.  
If you need additional information about ozone, please request your nearest Samsung  
dealer.  
Mercury Safety  
LAMP(S) INSIDE THIS PRODUCT CONTAIN MERCURY AND MUST BE  
RECYCLED OR DISPOSED OF ACCORDING TO LOCAL, STATE OR FEDERAL  
LAWS. For details see lamprecycle.org, eiae.org, or call 1-800-Samsung  
* AWG: American Wire Gauge  
viii  
Power Saver  
This printer contains advanced energy conservation technology that reduces power  
consumption when it is not in active use.  
When the printer does not receive data for an extended period of time, power  
consumption is automatically lowered.  
ENERGY STAR and the ENERGY STAR mark are registered U.S. marks.  
Recycling  
Please recycle or dispose of the packaging material for this product in an environmentally  
responsible manner.  
Correct Disposal of This Product (Waste Electrical & Electronic  
Equipment)  
(Applicable in the European Union and other European countries with separate collection  
systems)  
This marking shown on the product or its literature, indicates that it should not be disposed  
with other household wastes at the end of its working life. To prevent possible harm to the  
environment or human health from uncontrolled waste disposal, please separate this from  
other types of wastes and recycle it responsibly to promote the sustainable reuse of  
material resources.  
Household users should contact either the retailer where they purchased this product, or  
their local government office, for details of where and how they can take this item for  
environmentally safe recycling.  
Business users should contact their supplier and check the terms and conditions of the purchase contract.  
This product should not be mixed with other commercial wastes for disposal.  
Radio Frequency Emissions  
FCC Information to the User  
This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions:  
• This device may not cause harmful interference, and  
• This device must accept any interference received, including interference that may cause undesired  
operation.  
This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to  
Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful  
interference in a residential installation. This equipment generates, uses and can radiate radio frequency  
energy and, if not installed and used in accordance with the instructions, may cause harmful interference to  
radio communications. However, there is no guarantee that interference will not occur in a particular  
installation. If this equipment does cause harmful interference to radio or television reception, which can be  
determined by turning the equipment off and on, the user is encouraged to try to correct the interference by  
one or more of the following measures:  
• Reorient or relocate the receiving antenna.  
• Increase the separation between the equipment and receiver.  
ix  
• Connect the equipment into an outlet on a circuit different from that to which the receiver is  
connected.  
• Consult the dealer or experienced radio TV technician for help.  
Caution:  
Change or modifications not expressly approved by the manufacturer responsible for compliance could void  
the user's authority to operate the equipment.  
Canadian Radio Interference Regulations  
This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus as  
set out in the interference-causing equipment standard entitled “Digital Apparatus”, ICES-003 of the Industry  
and Science Canada.  
Cet appareil numérique respecte les limites de bruits radioélectriques applicables aux appareils numériques  
de Classe B prescrites dans la norme sur le matériel brouilleur: “Appareils Numériques”, ICES-003 édictée  
par l’Industrie et Sciences Canada.  
Fax Branding  
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other  
electronic device to send any message via a telephone facsimile machine unless such message clearly  
contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission  
the following information:  
(1) the date and time of transmission  
(2) identification of either business, business entity or individual sending the message; and  
(3) telephone number of either the sending machine, business, business entity or individual.  
The Telephone Company may make changes in its communications facilities, equipment operations or  
procedures where such action is reasonably required in the operation of its business and is not inconsistent  
with the rules and regulations in FCC Part 68. If such changes can be reasonably expected to render any  
customer terminal equipment incompatible with telephone company communications facilities, or require  
modification or alteration of such terminal equipment, or otherwise materially affect its use or performance,  
the customer shall be given adequate notice in writing, to allow the customer an opportunity to maintain  
uninterrupted service.  
Ringer Equivalence Number  
The Ringer Equivalence Number and FCC Registration Number for this machine may be found on the label  
located on the bottom or rear of the machine. In some instances you may need to provide these numbers to  
the telephone company.  
The Ringer Equivalence Number (REN) is a measure of the electrical load placed on the telephone line, and  
is useful for determining whether you have “overloaded” the line. Installing several types of equipment on the  
same telephone line may result in problems making and receiving telephone calls, especially ringing when  
your line is called. The sum of all Ringer Equivalence Numbers of the equipment on your telephone line  
should be less than five in order to assure proper service from the telephone company. In some cases, a sum  
of five may not be usable on your line. If any of your telephone equipment is not operating properly, you  
should immediately remove it from your telephone line, as it may cause harm to the telephone network.  
WARNING:  
FCC Regulations state that changes or modifications to this equipment not expressly approved by the  
manufacturer could void the user’s authority to operate this equipment. In the event that terminal equipment  
causes harm to the telephone network, the telephone company should notify the customer that service may  
be stopped. However, where prior notice is impractical, the company may temporarily cease service,  
providing that they:  
a) promptly notify the customer.  
b) give the customer an opportunity to correct the equipment problem.  
c) inform the customer of the right to bring a complaint to the Federal Communication Commission pursuant  
to procedures set out in FCC Rules and Regulations Subpart E of Part 68.  
x
You should also know that:  
Your machine is not designed to be connected to a digital PBX system.  
• If you intend to use a computer modem or fax modem on the same phone line as your machine, you may  
experience transmission and reception problems with all the equipment. It is recommended that no other  
equipment, except for a regular telephone, share the line with your machine.  
• If your area experiences a high incidence of lightning or power surges, we recommend that you install  
surge protectors for both the power and the telephone lines. Surge protectors can be purchased from  
your dealer or telephone and electronic specialty stores.  
• When programming emergency numbers and/or making test calls to emergency numbers, use a non-  
emergency number to advise the emergency service dispatcher of your intentions. The dispatcher will  
give you further instructions on how to actually test the emergency number.  
• This machine may not be used on coin service or party lines.  
• This machine provides magnetic coupling to hearing aids.  
You may safely connect this equipment to the telephone network by means of a standard modular jack,  
USOC RJ-11C.  
Declaration of Conformity (European Countries)  
Approvals and Certifications  
The CE marking applied to this product symbolizes Samsung Electronics Co., Ltd.  
Declaration of Conformity with the following applicable 93/68/EEC Directives of the  
European Union as of the dates indicated:  
January 1, 1995: Council Directive 73/23/EEC Approximation of the laws of the member  
states related to low voltage equipment.  
January 1, 1996: Council Directive 89/336/EEC (92/31/EEC), approximation of the laws of the Member  
States related to electromagnetic compatibility.  
March 9, 1999: Council Directive 1999/5/EC on radio equipment and telecommunications terminal  
equipment and the mutual recognition of their conformity.  
A full declaration, defining the relevant Directives and referenced standards can be obtained from your  
Samsung Electronics Co., Ltd. representative.  
EC Certification  
Certification to 1999/5/EC Radio Equipment & Telecommunications Terminal Equipment Directive  
(FAX)  
This Samsung product has been self-certified by Samsung for pan-European single terminal connection to  
the analogue public switched telephone network (PSTN) in accordance with Directive 1999/5/EC. The  
product has been designed to work with the national PSTNs and compatible PBXs of the European  
countries:  
In the event of problems, you should contact the Euro QA Lab of Samsung Electronics Co., Ltd. in the first  
instance.  
The product has been tested against TBR21. To assist in the use and application of terminal equipment  
which complies with this standard, the European Telecommunication Standards Institute (ETSI) has issued  
an advisory document (EG 201 121) which contains notes and additional requirements to ensure network  
compatibility of TBR21 terminals. The product has been designed against, and is fully compliant with, all of  
the relevant advisory notes contained in this document.  
xi  
Replacing the Fitted Plug (for UK Only)  
Important  
The mains lead for this machine is fitted with a standard (BS 1363) 13 amp plug and has a 13 amp fuse.  
When you change or examine the fuse, you must re-fit the correct 13 amp fuse. You then need to replace  
the fuse cover. If you have lost the fuse cover, do not use the plug until you have another fuse cover.  
Please contact the people from you purchased the machine.  
The 13 amp plug is the most widely used type in the UK and should be suitable. However, some buildings  
(mainly old ones) do not have normal 13 amp plug sockets. You need to buy a suitable plug adaptor. Do not  
remove the moulded plug.  
Warning  
If you cut off the moulded plug, get rid of it straight away.  
You cannot rewire the plug and you may receive an electric shock if you plug it into a socket.  
Important warning: You must earth this machine.  
The wires in the mains lead have the following color code:  
• Green and Yellow:  
• Blue:  
Earth  
Neutral  
Live  
• Brown:  
If the wires in the mains lead do not match the colors marked in your plug, do the following:  
You must connect the green and yellow wire to the pin marked by the letter “E” or by the safety ‘Earth symbol’  
or colored green and yellow or green.  
You must connect the blue wire to the pin which is marked with the letter “N” or colored black.  
You must connect the brown wire to the pin which is marked with the letter “L” or colored red.  
You must have a 13 amp fuse in the plug, adaptor, or at the distribution board.  
xii  
xiii  
xiv  
GETTING STARTED  
1
Thank you for purchasing this facsimile.  
This chapter gives you step-by-step instructions for setting up your  
machine.  
This chapter includes:  
 
Setting Up Your Machine  
Unpacking  
Remove the machine and all accessories from the packing carton. Make  
sure that the machine has been packed with the following items. If there is  
a missing item, contact the retailer where you bought the machine:  
AC Power Cord*  
Starter Toner Cartridge  
Quick Install Guide & User’s  
Guide  
Docoment Output Support  
Telephone Line Cord*  
Handset & Cradle  
TAM Lead (for UK only)  
* The appearance of the power cord and the telephone line cord may differ according to  
your country’s specifications.  
NOTE  
:
• You should use the telephone line cord which is supplied with your machine.  
If you are replacing it with another vendor’s, it should be AWG #26 or larger  
telephone line cord.  
• The power cord must be plugged into a grounded power socket.  
• Components may differ from one country to another.  
1.2  
GETTING STARTED  
   
Remove the packing tape from the front, back and sides of the machine.  
1
Selecting a Location  
Select a level, stable place with adequate space for air circulation. Allow  
extra space for opening covers and trays.  
The area should be well-ventilated and away from direct sunlight or sources  
of heat, cold and humidity. Do not set the machine close to the edge of your  
desk or table.  
Clearance Space  
Front: 482.6 mm (enough space so that the paper tray can be  
removed)  
Back: 250 mm (enough space for ventilation)  
Right: 100 mm  
Left: 100 mm (enough space for ventilation)  
GETTING STARTED  
1.3  
 
Understanding the Component Location  
These are the main components of your machine:  
Front View  
Automatic Document  
Feeder  
Document Input  
Support  
Control Panel (See page 1.5)  
Document  
Output Tray  
Front Output Tray (Face down)  
Document  
Guides  
Paper Output  
Extension  
Front Cover  
Toner  
Cartridge  
Paper Level  
Indicator  
Handset  
Manual Feeder  
Paper Tray  
Manual Feeder Guides  
Rear View  
Rear Cover  
Rear Output  
Slot (Face up)  
EXT Jack*  
Line Jack  
Power Switch AC Power Cord  
Connector  
* If your country has a different  
telephone connection system, this  
socket may be blocked.  
1.4  
GETTING STARTED  
     
Control Panel Functions  
1
Use to store frequently-dialed fax number and dial  
them with a touch of the buttons.  
1
Adjusts the brightness of the documents for the  
current copy job.  
2
C
O
P
Y
Selects the document type for the current copy job.  
Makes a copy smaller or larger than the original  
document.  
Selects the number of copies.  
Displays the current status and prompts during an  
operation.  
3
Scrolls through the options available for the selected  
menu item.  
Confirms the selection on the display.  
Enters Menu mode and scrolls through the menus  
available.  
Sends you back to the upper menu level.  
4
Stops an operation at any time.  
In Standby mode, clears/cancels the copy options,  
such as the darkness, the document type setting,  
the copy size and the number of copies.  
Starts a job.  
GETTING STARTED  
1.5  
   
Dials a number or enters alphanumeric characters.  
5
6
Allows you to save on toner by using less toner to  
print a document.  
Allows you to save on call costs by sending a fax at a  
preset toll-saving time. Using this feature, you can  
take advantage of lower long distance rates at night,  
for example.  
Allows you to select the fax receiving mode.  
• Allows you to store frequently-dialed fax numbers using  
a one or two-digit speed dial or group number for  
automatic dialing and edit the stored numbers.  
• Allows you to print a Phonebook list.  
7
F
Adjusts the resolution of the documents for the  
current fax job.  
A
X
Allows you to send a fax to multiple destinations.  
Engages the telephone line.  
Redials the last number in Standby mode or inserts  
a pause into a fax number in Edit mode.  
Attaching Accessories  
Document Output Support  
Insert the two tabs on the supplied document output support into the slots  
on both sides of the paper output tray.  
Fold out the extender, if necessary.  
NOTE: When detaching the document  
output tray, detach it by pressing the front  
portion of document output tray as seen  
from the picture. As this time, even though  
the dull sound is heard the components are  
safe from damge.  
1.6  
GETTING STARTED  
   
Handset and Handset Cradle  
1
Plug the end of the coiled cord of the handset into the jack on the left  
side of your machine.  
1
2
Holding the cradle as shown, attach the handset cradle to the machine.  
Insert the two tabs of the cradle into the slots on the left side of the  
machine as shown.  
Push the cradle toward the machine until it locks into place.  
NOTE  
:
• The cradle and handset must be installed for correct operation of the set  
To remove the cradle, push it down, pressing the latch on the bottom of the  
cradle.  
GETTING STARTED  
1.7  
   
Installing the Toner Cartridge  
1
Open the front cover.  
2
Remove the starter toner cartridge from its bag. Gently roll the  
cartridge 5 or 6 times to distribute the toner evenly inside the  
cartridge.  
Thoroughly rolling the cartridge will assure the maximum copies per  
cartridge.  
NOTES  
:
To prevent damage to the toner cartridge, do not expose it to light for more  
than a few minute. Cover it with a piece of paper, if necessary.  
• If the toner gets on your clothing, wipe it off with a dry cloth and wash  
clothing in cold water. Hot water sets the toner into fabric.  
3
Slide the toner cartridge into the machine until it locks into place  
completely.  
4
Close the front cover. Make sure that the cover is securely latched.  
1.8  
GETTING STARTED  
   
Loading Paper  
1
You can load approximately 250 sheets.  
To load a stack of Letter-sized paper:  
1
Pull open the paper tray and remove it from the machine.  
2
Push down on the pressure plate until it locks into place.  
3
4
Fan the edges of the paper stack to separate the pages. Then tap the  
stack on a flat surface to even it up.  
Insert the paper stack into the paper tray with the side you want to  
print facing up.  
NOTE: If you want to load a different size of paper, you need to adjust the  
paper guides. For details, see page 1.10.  
5
6
Pay attention to the paper limit mark on the left inside wall of the tray.  
Paper overloading may cause paper jams.  
Insert and slide the paper tray back into the machine.  
NOTE: After you load the paper, you need to set up your machine for the paper  
type and size you loaded. See page 1.16.  
GETTING STARTED  
1.9  
     
Changing the Paper Size in the Paper Tray  
To load longer sizes of paper, such as Legal-sized paper, you need to adjust  
the paper guides to extend the paper tray.  
1
After pressing and unlatching the guide lock, slide the paper length  
guide out completely to extend the paper tray to its full length.  
2
3
After inserting paper into the tray, slide in the guide until it lightly  
touches the end of the paper stack.  
Pinching the paper width guide as shown, move it toward the stack of  
paper until it lightly touches the side of the stack.  
NOTES  
:
• Do not push the paper width guide far enough to cause the materials to  
warp.  
• If you do not adjust the paper width guide, it may cause paper jams.  
1.10  
GETTING STARTED  
 
Connecting the Telephone Line  
1
1
Plug the telephone line cord into the LINE jack and the other end into  
the wall jack.  
To the wall jack  
2
To connect a telephone and/or answering machine to your machine,  
plug the cord of your extension phone or answering machine into the  
EXT jack.  
To an extension phone  
or answering machine  
UK users should plug the cord of the extension phone into the supplied  
TAM lead and plug the cord of the TAM lead into the EXT jack on the  
back of your machine.  
TAM lead  
(For UK users only)  
GETTING STARTED  
1.11  
           
NOTES  
:
• Use the TAM lead and the telephone line cord supplied with your machine.  
• In the United Kingdom, if a three-wire type (SHUNT-wire, older equipment)  
telephone or answering machine is connected to the EXT jack on the  
machine, the external equipment will fail to ring when receiving an incoming  
call as the machine is designed to operate with the latest technology. To  
prevent this incompatibility, use two-wire (newer equipment) telephone or  
answering machines.  
Turning the Machine On  
1
Plug one end of the supplied three-pronged electrical type cord into  
the AC socket on the machine and the other end into a properly  
grounded AC outlet.  
2
Press the power switch to turn the machine on. “Warming Up Please  
Wait” appears on the display indicating that the machine is now on.  
To the AC wall jack  
To view your display text in another language, see the next page.  
CAUTIONS  
:
• The fusing area inside the rear part of your machine becomes hot once the  
machine is turned on. Be careful when you access this area.  
• Do not disassemble the machine when it turned on as it may give you an  
electric shock.  
1.12  
GETTING STARTED  
   
Setting Up the Machine  
System  
1
Changing the Display Language  
To change the language that displays on the display of the control panel,  
follow these steps:  
1
2
3
4
Press Menu until “Machine Setup” appears on the top line of the  
display.  
Press the scroll button (  
W
or  
X) until “Language” appears on the  
bottom line of the display.  
Press Enter. The current setting appears on the bottom line of the  
display.  
Press the scroll button (  
on the display.  
W
or  
X) until the language you want appears  
5
6
Press Enter to save the selection.  
To return to Standby mode, press Stop/Clear  
.
Setting the Machine ID  
In some countries, you are required by law to indicate your fax number on  
any fax you send. The Machine ID, containing your telephone number and  
name or company name, will be printed at the top of each page sent from  
your machine.  
1
Press Menu until “Machine Setup” appears on the top line of the  
display. The first available menu item, “Machine Id” displays on the  
bottom line.  
2
3
Press Enter. The display asks you to enter the fax number.  
If there is a number already set, the number appears.  
Enter your fax number using the number keypad.  
NOTE: If you make a mistake while entering numbers, press the  
delete the last digit.  
W
button to  
4
5
Press Enter when the number on the display is correct. The display  
asks you to enter the ID.  
Enter your name or company name using the number keypad.  
GETTING STARTED  
1.13  
         
You can enter alphanumeric characters using the number keypad, and  
include special symbols by pressing the button.  
0
For details on how to use the number keypad to enter alphanumeric  
characters, see the following section.  
If you want to enter the same letter or number in succession (e.g. SS,  
AA, 777), enter one digit, move the cursor by pressing the  
and enter the next digit.  
X
button  
If you want to insert a space in the name, you can also use the  
button to move the cursor to skip the position.  
X
6
7
Press Enter when the name on the display is correct.  
Press Stop/Clear to return to Standby mode.  
Entering Characters Using the Number Keypad  
As you perform various tasks, you need to enter names and numbers. For  
example, when you set up your machine, you enter your name or your  
company’s name and telephone number. When you store one or two digit  
speed dial or group dial numbers, you may also enter the corresponding  
names.  
To enter alphanumeric characters:  
1
When you are prompted to enter a letter, locate the button labeled  
with the character you want. Press the button until the correct letter  
appears on the display.  
For example, to enter the letter  
O, press  
6, labeled with “MNO.”  
Each time you press , the display shows a different letter,  
6
M
,
N
,
O
and finally  
6.  
You can enter special characters, such as space, plus sign, and so on.  
2
3
To enter additional letters, repeat step 1.  
If the next letter is printed on the same button, move the cursor by  
pressing the  
X
button and then press the button labeled with the letter  
you want. The cursor moves to the right and the next letter appears on  
the display.  
You can enter a space by pressing the  
button.  
When you finish entering letters, press Enter  
.
1.14  
GETTING STARTED  
   
Keypad Letters and Numbers  
Key  
1
Assigned numbers, letters or characters  
Space  
1
1
2
A
D
G
J
B
E
H
C
F
I
2
3
4
3
4
5
K
L
5
6
M
P
N
O
6
7
Q
R
V
S
8
7
8
T
U
9
W
+
X
Y
Z
9
0
-
,
.
/
*
#
&
0
Changing Numbers or Names  
If you make a mistake while entering a number or name, press the  
W
button  
to delete the last digit or character. Then enter the correct numbers or  
characters.  
Inserting a Pause  
With some telephone systems, you must dial an access code (9, for  
example) and listen for a second dial tone. In such cases, you must insert  
a pause in the telephone number. You can insert a pause while you are  
setting up one-touch or speed dial numbers.  
To insert a pause, press Redial/Pause at the appropriate place while  
entering the telephone number. A –” appears on the display at the  
corresponding location.  
Setting the Date and Time  
The current date and time are shown on the display when your machine is  
on and ready to work. All of your faxes will have the date and time printed  
on them.  
NOTE: If power to the machine is cut off, you need to reset the correct time and  
date once the power is restored.  
1
2
3
Press Menu until “Machine Setup” appears on the top line of the  
display.  
Press the scroll button (  
W
or  
X) to display “Date & Time” on the  
bottom line and press Enter  
.
Enter the correct time and date using the number keypad.  
Month  
Day  
= 01 ~ 12  
= 01 ~ 31  
Year  
Hour  
= requires all four digits  
= 01 ~ 12 (12-hour mode)  
00 ~ 23 (24-hour mode)  
= 00 ~ 59  
Minute  
NOTE: The date format may differ from each country.  
GETTING STARTED  
1.15  
     
You can also use the scroll button (  
W
or  
X) to move the cursor under  
the digit you want to correct and enter a new number.  
4
5
To select “AM” or “PM” for 12-hour format, press the  
or any number button.  
or  
button  
When the cursor is not under the AM or PM indicator, pressing the  
or button immediately moves the cursor to the indicator.  
You can change the clock mode to 24-hour format (e.g. 01:00 PM as  
13:00). For details, see page 1.16.  
Press Enter when the time and date on the display is correct.  
When you enter a wrong number, the machine beeps and does not  
proceed to the next step. If this happens, just reenter the correct  
number.  
Changing the Clock Mode  
You can set your machine to display the current time using either 12-hour  
or 24-hour format.  
1
Press Menu until “Machine Setup” appears on the top line of the  
display.  
2
Press the scroll button (  
bottom line and press Enter  
W
or  
.
X) until you see “Clock Mode” on the  
The clock mode currently set for the machine displays.  
3
4
Press the scroll button ( or ) to select the other mode and then  
press Enter to save the selection.  
W
X
To return to Standby mode, press Stop/Clear  
.
Setting the Paper Type and Size  
After loading paper in the paper tray, you need to set the paper type and  
size using the control panel buttons.  
1
Press Menu.  
The display shows “Paper Setting” on the top line and the first menu  
item, “Paper Type,on the bottom line.  
2
3
Press Enter to access the menu item.  
Use the scroll button (  
W
or  
X) to fine the paper type you are using and  
press Enter to save it.  
4
Press the  
the menu item.  
X
button to scroll to “Paper Size” and press Enter to access  
5
6
Press Enter when “Tray Paper ” displays on the bottom line.  
Use the scroll button (  
W
or  
X) to find the paper size you are using and  
press Enter to save it.  
7
To return to Standby mode, press Stop/Clear.  
1.16  
GETTING STARTED  
       
Setting Sounds  
1
You can control the following sounds:  
• Ringer: You can adjust the ringer volume.  
• Key Sound: With this option set to “On,” a key tone sounds each time  
any key is pressed.  
• Alarm Sound: You can turn the alarm sound on or off. With this option  
set to “On,an alarm tone sounds when an error occurs or fax  
communication ends.  
• Speaker: You can turn on or off the sounds from the telephone line  
through the speaker, such as a dial tone or a fax tone. With this option  
set to “Comm.,” the speaker is on until the remote machine answers.  
You can adjust the speaker volume level using the On Hook Dial button  
or the handset.  
Speaker, Ringer, Key Sound and Alarm Sound  
1
2
3
Press Menu until “Sound/Volume” appears on the top line of the  
display.  
Press the scroll button (  
W
or  
X) to scroll through the options. Press  
Enter when you see the sound option you want.  
Press the scroll button (  
W
or  
X) to display the status or loudness you  
want for the option you have selected.  
For the ringer volume, you can select from “Off, “Low”, “Med” and  
“High.” Setting “Off” means that the ringer turns off. The machine  
works normally even if the ringer is turned off.  
4
5
6
Press Enter to save the selection.  
If necessary, repeat steps 2 through 4.  
To return to Standby mode, press Stop/Clear  
.
Speaker Volume  
To adjust the volume using the On Hook Dial button:  
1
2
Press On Hook Dial. A dial tone sounds from the speaker.  
Press the scroll button ( or ) until you hear the loudness you want.  
W
X
The display shows the current volume level.  
3
Press Stop/Clear to save the change and return to Standby mode.  
To adjust the volume using the handset:(For USA only)  
1
2
Pick up the handset. A dial tone sounds from the earpiece.  
Press the scroll button ( or ) until you find the loudness you want.  
W
X
You can select either “High” or “Low.”  
3
Press Enter to save the selection and replace the handset.  
NOTE: You can adjust the speaker volume only when the telephone line is  
connected.  
GETTING STARTED  
1.17  
           
Using the Save Modes  
Toner Save Mode  
Toner Save mode allows your machine to use less toner on each page.  
Activating this mode extends the life of the toner cartridge longer than  
normal, but it reduces the print quality.  
To turn the toner save mode on or off, press Toner Save  
.
• If the button backlight is on, the mode is active and the machine uses  
less toner when printing a document.  
• If the button backlight is off, the mode is deactivated and the machine  
prints with the normal quality.  
Toll Save Mode  
Using the Toll Save button on the control panel, you can quickly set your  
machine to send the document(s) stored in the memory during the preset  
time slot, when the call charge is lowered. This Toll Save mode helps you to  
take advantage of lower long distance rates at night, for example.  
NOTE: The toll-saving time slot may vary depending on your contract with  
along distance phone company.  
To turn the toll save mode on:  
1
2
3
Press Toll Save. The button backlight turns on.  
Press Enter when “Start Time” displays on the bottom line.  
Enter the time when your machine starts sending toll save faxes, using  
the number keypad.  
To select “AM” or “PM” for 12-hour format, press the  
or any number button.  
or  
button  
4
5
Press Enter when the starting time on the display is correct.  
Press the scroll button (  
W
or  
X) to display “End Time” and press  
Enter  
.
6
Enter the time when the toll save transmission ends, using the number  
keypad.  
7
8
Press Enter to save the setting.  
To return to Standby Mode, press Stop/Clear  
.
Once Toll Save mode is activated, your machine stores all of the documents  
to be faxed into the memory and sends them at the programed time.  
To turn Toll Save mode off, press Toll Save again. The button backlight  
turns off and the mode is deactivated.  
NOTE: Once the toll-saving time is set, the Toll Save button allows you to only  
enable or disable the toll save mode. To change the time setting, use the Toll  
Save item in the Advanced Fax menu. See page 4.5.  
1.18  
GETTING STARTED  
         
Power Save Mode  
Power Save mode allows your machine to reduce power consumption when  
it is not in actual use. You can turn this mode on by selecting the length of  
time for which the machine waits after a job is printed before it switches to  
a reduced power state.  
1
1
2
Press Menu until “Machine Setup” appears on top line of the display.  
Press the scroll button (  
W
or  
X) until “Power Save” appears on the  
bottom line. Press Enter  
.
3
4
Press the scroll button (  
W
or  
X) to display “On” on the bottom line and  
press Enter  
.
Selecting “Off” means that the power save mode turns off.  
Press the scroll button (  
appears.  
W
or  
X) until the time settings you want  
The available options are 5, 10, 15, 30 and 45 (minutes).  
5
6
Press Enter to save the selection.  
To return to Standby mode, press Stop/Clear  
.
Setting Up the Fax System  
Your machine has various user-selectable fax setup options. These options  
are preset at the factory, but you may need to change them.  
1
Press Menu until “Fax Setup” appears on the top line of the display.  
The first available menu item, “Ring to Answer,displays on the  
bottom line.  
2
3
Press the scroll button (  
bottom line and press Enter  
W
or  
.
X) until the menu item you want on the  
Use the scroll button (  
W
or  
X) to find the status or use the number  
keypad to enter the value for the option you have selected.  
4
5
6
Press Enter to save the selection.  
If necessary, repeat steps 2 through 4.  
To return to Standby mode, press Stop/Clear  
.
GETTING STARTED  
1.19  
       
Available Fax Setup Options  
You can use the following setup options for configuring the fax system:  
Option  
Description  
Ring to Answer  
You can specify the number of times the machine rings, 1 to 7, before  
answering an incoming call.  
Darkness  
You can select the default darkness mode to fax your documents lighter  
or darker.  
Light works well with dark print.  
Normal works well with standard typed or printed documents.  
Dark works well with light print or faint pencil markings.  
Redial Term  
Redials  
Your machine can automatically redial a remote fax machine when the  
line is busy. Intervals from 1 to 15 minutes can be entered.  
You can specify the number of redial attempts, 0 to 13. If you enter  
the machine will not redial.  
0,  
MSG Confirm  
You can set your machine to print a report showing whether the  
transmission was successful, how many pages were sent, and more.  
The available options are On Off and On-Error, which prints only  
,
when a transmission is not successful.  
Auto Report  
A report with detailed information about the previous 50  
communications operations, including time and dates. The available  
options are On or Off  
.
Auto Reduction  
When receiving a document as long as or longer than the paper loaded  
in the paper tray, the machine can reduce the size of the document to fit  
the size of paper loaded in the machine. Select On if you want to  
automatically reduce an incoming page.  
With this feature set to Off, the machine cannot reduce the document  
to fit onto one page, the document is divided and printed in actual size  
on two or more pages.  
Discard Size  
When receiving a document as long as longer than the paper installed in  
your machine, you can set the machine to discard any excess at the  
bottom of the page. If the received page is outside the margin you set,  
it will print on two sheets of paper at the actual size.  
When the document is within the margin and the Auto Reduction feature  
is turned on, the machine reduces the document to fit it onto the  
appropriate sized paper and discard does not occur. If the Auto  
Reduction feature is turned off or fails, the data within the margin will  
be discarded. Settings range from 0 to 30 mm.  
Receive Code  
DRPD Mode  
The Receive Code allows you to initiate fax reception from an extension  
phone plugged into the EXT jack on the back of the machine. If you pick  
up the extension phone and hear fax tones, enter the Receive Code. The  
code is preset to  
9
at the factory. Settings range from 0 to 9. See  
You can receive a call using the Distinctive Ring Pattern Detection (DRPD)  
feature which enables a user to use a single telephone line to answer  
several different telephone numbers. In this menu, you can set the machine  
to recognize the ring patterns to answer. See page 2.8  
1.20  
GETTING STARTED  
           
BASIC FUNCTIONS  
2
This chapter gives you basic information about using your machine  
as a fax machine and a copier.  
This chapter includes:  
 
Sending a Fax  
Preparing a Document  
Using the ADF (Automatic Document Feeder), you can load up to 20  
documents (47~90g/m2, 12.5~24lb) for one job.  
When you use the ADF:  
• Do not load documents smaller than 142 x 148 mm or larger than 216 x  
356 mm.  
• Do not attempt to feed the following types of documents:  
- carbon-paper or carbon-backed paper  
- coated paper  
- onion skin or thin paper  
- wrinkled or creased paper  
- curled or rolled paper  
- torn paper  
• Remove all staples and paper clips before loading documents.  
• Make sure any glue, ink or correction fluid on the paper is completely  
dry before loading documents.  
• Do not load documents containing different sizes or weights of paper.  
• Do not load booklet, pamphlet, transparencies or documents having  
other unusual characteristics.  
Loading a Document  
1
Pull the document input support all the way out. Fold out the extender,  
if necessary.  
2
Load the documents up to 20 pages face down into the ADF.  
2.2  
BASIC FUNCTIONS  
           
3
Adjust the document guides to the document size.  
2
4
Adjust the document resolution,. See the following section.  
Adjusting the Document Resolution  
The default document settings produce good results when setting typical  
text based documents.  
However, if you send documents that are of a poor quality, or contain  
photographs, you can adjust the resolution to produce a higher quality fax.  
1
2
Press Resolution.  
By pressing Resolution or the scroll button (  
from Standard, Fine, Super Fine and Photo.  
W
or  
X), you can choose  
The document types recommended for the resolution settings are described  
in the following table below:  
Mode  
Standard  
Fine  
Recommended for:  
Documents with normal-sized characters.  
Documents containing small characters or thin lines or  
documents printed using a dot-matrix printer.  
Super Fine  
Documents containing extremely fine detail. Super  
Fine mode is enabled only if the remote machine also  
supports the Super Fine resolution. See the notes  
below.  
Photo  
Documents containing shades of gray or photographs.  
NOTES  
:
• For the memory transmission, Super Fine mode is not available. The  
resolution setting is automatically changed to Fine.  
• When your machine is set to Super Fine resolution and the remote fax  
machine does not support the Super Fine resolution, the machine transmits  
using the highest resolution mode supported by the remote fax machine.  
BASIC FUNCTIONS  
2.3  
   
Sending a Fax Automatically  
1
2
3
Load the document(s) face down into the ADF.  
For details about loading a document, see page 2.2.  
Adjust the document resolution to suit your fax needs. See page 2.3.  
If you need to change the darkness, see page 1.20.  
Enter the remote fax phone number using the number keypad.  
You can use the one-touch keypad or speed or group dial numbers. For  
details about storing a number, see page 2.15.  
4
Press Start Copy/Fax.  
The number is dialed and then the machine begins sending the fax  
when the remote fax machine is ready.  
NOTE: When you want to cancel the fax job, press Stop/Clear at any time  
while sending the fax.  
Sending a Fax Manually  
1
Load the document(s) face down into the ADF.  
For details about loading a document, see page 2.2.  
2
Adjust the document resolution to suit your fax needs. See page 2.3.  
If you need to change the darkness, see page 1.20.  
3
4
Press On Hook Dial or lift the handset. You hear a dial tone.  
Enter the remote fax machine’s fax number using the number keypad.  
You can use the one-touch keypad or speed or group dial numbers. For  
details about storing a number, see page 2.15.  
5
When you hear a high-pitched fax signal from the remote fax machine,  
press Start Copy/Fax then, the “1.Sending 2.Receiving” message  
appears on the display.  
6
7
Press  
1
by using the number keypad for sending.  
Press Enter to start fax sending.  
NOTE: When you want to cancel the fax job, press Stop/Clear at any time  
while sending the fax.  
2.4  
BASIC FUNCTIONS  
         
Redialing the Last Number  
To redial the number you last called:  
Press Redial/Pause  
.
If a document is loaded in the ADF, the machine automatically begins to  
send.  
Confirming Transmission  
2
When the last page of your document has been sent successfully, the  
machine beeps and returns to Standby Mode.  
When something goes wrong while sending your fax, an error message  
appears on the display. For a listing of error messages and their meanings,  
If you receive an error message, press Stop/Clear to clear the message  
and try to send the document again.  
You can set your machine to print a confirmation report automatically each  
time sending a fax is completed. For further details, see the MSG Confirm  
item on page 1.20.  
Automatic Redialing  
When the number you have dialed is busy or there is no answer when you  
send a fax, the machine automatically redials the number every three  
minutes up to seven times by the factory default settings.  
When the display shows “Retry Redial ?,” press Enter to redial the number  
without waiting. To cancel the automatic redialing, press Stop/Clear  
.
To change the time interval between redials and the number of redial  
attempts. See page 1.20.  
BASIC FUNCTIONS  
2.5  
       
Receiving a Fax  
About Receiving Modes  
• In Fax mode, the machine answers an incoming fax call and  
immediately goes into the fax reception mode.  
• In Tel mode, you can receive a fax by picking up the handset or  
pressing On Hook Dial (you can hear voice or fax tone from the remote  
machine) and then pressing Start Copy/Fax on the control panel of  
your machine. You can also pick up the handset of the extension phone  
and then press the remote receive code; see page 2.8.  
• In Ans/Fax mode, the answering machine answers an incoming call,  
and the caller can leave a message on the answering machine. If the fax  
machine senses a fax tone on the line, the call automatically switches to  
Fax mode.  
• In DRPD mode, you can receive a call using the Distinctive Ring Pattern  
Detection (DRPD) feature. “Distinctive Ring” is a telephone company service  
which enables a user to use a single telephone line to answer several  
different telephone numbers. For further details. See page 2.8  
The current receiving mode displays when the machine is in Standby mode.  
When the memory is full, the receiving mode automatically switches to Tel.  
NOTES  
:
To use Ans/Fax mode, attach an answering machine to the EXT jack on the  
back of your machine. See page 1.11.  
• If you do not want other people to view your received documents, you can  
use Secure Receiving mode. In this mode, all of the received faxes are stored  
in the memory. For further details, see page 4.2.  
Loading Paper for Receiving Faxes  
Faxes can only be printed on Letter-, A4- or Legal-sized 20lb(75g/m2)plain  
paper. For details about loading paper and setting the paper size in the tray,  
The paper level indicator on the front of the paper tray shows the amount  
of paper currently left in the tray. When the tray is empty, the indicator of  
the bar is lowered.  
T
Paper full  
Paper empty  
S
2.6  
BASIC FUNCTIONS  
       
Receiving Automatically in Fax Mode  
Your machine is preset to Fax mode at the factory. If you have changed the  
receiving mode, take the following steps to receive faxes automatically:  
1
2
Press Receive Mode.  
Press and hold Receive Mode until “Fax” displays on the bottom line.  
You may have to repeat this action once or twice depending on the  
mode you’re in.  
2
3
When you receive a fax, the machine answers the call on a specified  
number of rings and automatically receives the fax.  
To change the number of rings, see page 1.20.  
Receiving Manually in Tel Mode  
You can receive a fax call manually with the Start key.  
1
2
Press the On Hook Dial key or lift the external handset.  
Press Start Copy/Fax, then the “1.Sending 2.Receiving” message  
appears on the display.  
3
4
Press 2 by using the numer keypad for receiving.  
Press Enter to start fax receiving.  
The machine begins receiving a fax and returns to Standby Mode when  
the reception is completed.  
Receiving Automatically in Ans/Fax Mode  
For using this mode, you must attach an answering machine to the EXT jack  
on the back of your machine. See page 1.11.  
1
2
Press Receive Mode.  
Press and hold Receive Mode until “Ans/Fax” displays on the bottom  
line.  
You may have to repeat this action once or twice depending on the  
mode you’re in.  
3
When you receive a call, the answering machine answers.  
If the caller leaves a message, the answering machine stores the  
message as it would normally. If your machine hears a fax tone on the  
line, it automatically starts to receive the fax.  
BASIC FUNCTIONS  
2.7  
           
NOTES  
:
• When you have set your machine to Ans/Fax mode and your answering  
machine is switched off or no answering machine is connected to the EXT  
jack, your machine automatically goes into Fax mode after a predefined  
number of rings.  
• If your answering machine has a “user-selectable ring counter,” set it to  
answer incoming calls within 1 ring.  
• If you are in Tel mode, which is receiving faxes manually, when the  
answering machine is connected to your machine, you must switch off the  
answering machine, or the outgoing message from the answering machine  
will interrupt your phone conversation.  
Receiving Manually Using an Extension  
Telephone  
You can receive a fax from someone you are talking to on the extension  
telephone without going to the fax machine.  
When you receive a call on the extension phone and hear fax tones, press  
the keys  
9
on the extension telephone. The machine receives the  
document.  
Press the buttons slowly in sequence. If you still hear the fax tone from the  
remote machine, try pressing once again.  
9
9
is the remote receive code preset at the factory. The first and the  
last asterisks are fixed, but you can change the middle number to whatever  
you choose. For details about changing the code, see page 1.20.  
Receiving Faxes Using the DRPD Mode  
“Distinctive Ring” is a telephone company service which enables a user to  
use a single telephone line to answer several different telephone numbers.  
The particular number someone uses to call you on is identified by different  
ringing patterns, which consist of various combinations of long and short  
ringing sounds. This feature is often used by answering services who  
answer telephones for many different clients and need to know which  
number someone is calling in on to properly answer the phone.  
Using the Distinctive Ring Pattern Detection feature, your fax machine can  
“learn” the ring pattern you designate to be answered by the FAX machine.  
Unless you change it, this ringing pattern will continue to be recognized and  
answered as a FAX call, and all other ringing patterns will be forwarded to  
the extension telephone or answering machine plugged into the EXT. jack.  
You can easily suspend or change Distinctive Ring Pattern Detection at any  
time.  
Before using the Distinctive Ring Pattern Detection option, Distinctive Ring  
service must be installed on your telephone line by the telephone company.  
To set up Distinctive Ring Pattern Detection, you will need another  
telephone line at your location, or someone available to dial your FAX  
number from outside.  
2.8  
BASIC FUNCTIONS  
       
To set up the DRPD mode:  
1
Press Menu until “Fax Setup” appears on the top line of the display.  
The first available menu item, “Receive Mode,displays on the bottom  
line.  
2
3
Press the scroll button (  
bottom line and press Enter  
W
or  
.
X) until you see “DRPD Mode” on the  
When “Set” displays on the bottom line, press Enter  
.
2
The LCD displays ‘[Waiting Ring].”  
4
5
Call your fax number from another telephone. It is not necessary to  
place the call from a fax machine.  
When your machine begins to ring, do not answer the call. The  
machine requires several rings to learn the pattern.  
When the machine completes learning, the LCD displays “End DRPD  
[Setup].  
If the DRPD setup fails, “DRPD Ring Error” appears. Press Enter when  
“DRPD Mode” displays and retry from Step 3.  
6
To return to Standby Mode, press Stop/Clear.  
When the DRPD feature is set up, the DRPD option is available in the  
Receive Mode menu. To receive faxes in the DRPD mode, you need to set  
the menu to DRPD  
.
NOTES:  
• DRPD must be set up again if you re-assign your fax number, or connect the  
machine to another telephone line.  
• After DRPD has been set up, call your fax number again to verify that the  
machine answers with a fax tone. Then have a call placed to a different  
number assigned to that same line to be sure the call is forwarded to the  
extension telephone or answering machine plugged into the EXT. jack.  
:
Receiving Faxes in the Memory  
Your machine can receive faxes while you are making copies or printing a  
received fax. If you receive a fax while you are copying, your machine  
stores incoming faxes in the memory. Then, as soon as you finish copying,  
the machine automatically prints the fax.  
BASIC FUNCTIONS  
2.9  
   
Making a Copy  
Loading Paper for Copying  
The instructions for loading print materials into the paper tray are the same  
whether you are faxing or copying. For further details, see page 1.9 for  
loading in the paper tray.  
For copying, you can also use the manual feeder to load special print  
material, such as transparencies or labels, if they are Letter-, A4-, Legal-  
sized. For further details about print materials you can use, see page A.5.  
To load paper in the manual feeder:  
1
Load a sheet of the print material with the print side face up and into  
the center of the tray.  
For transparencies, hold them by the edges and avoid touching the  
print side. Oils from your finders can cause print quality problems.  
2
Adjust the guide to the width of the print material.  
NOTE: When printing on previously printed paper from the manual feeder, the  
printed side should be facing down with an uncurled edge to the machine. If  
you experience problems with paper feed, turn the paper around.  
2.10  
BASIC FUNCTIONS  
     
3
Open the rear cover to use the rear output slot.  
2
CAUTION:  
• The fusing area inside the rear part of your machine becomes hot once the  
machine is turned on. Be careful when you access this area.  
4
After copying, close the rear cover.  
Setting the Paper Type and Size for the Manual Feeder  
After loading paper in the manual feeder, you need to set the correct paper  
type and size using the control panel buttons.  
To set the paper size for the manual feeder:  
1
Press Menu.  
The display shows “Paper Setting” on the top line and the first item,  
“Paper Type,” on the bottom line.  
2
3
Press Enter to access the menu item.  
Use the scroll button (  
W
or  
X) to find the paper type you are using and  
press Enter to save it.  
4
Press the button to scroll to “Paper Size” and press Enter to access  
the menu item.  
X
NOTE: If you are using envelopes or card stocks, you don’t need to set the  
paper size.  
5
6
7
Use the scroll button (  
line. Press Enter to access the menu item.  
W
or  
X) to display “Manual Feed” on the bottom  
Use the scroll button (  
W
or  
X) to find the paper size you are using and  
press Enter to save it.  
To return to Standby mode, press Stop/Clear  
.
Making a Copy  
1
Load the documents up to 20 pages face down into the ADF and  
adjust the document guides to the document size.  
See page 2.2 for further details about preparing a document and  
loading it into the ADF.  
2
Customize the copy settings including number of copies, copy size,  
darkness and original type by using the control panel buttons. See the  
following section. Sorts the copy job. For example, if you make 2  
copies of 3 page documents, one complete 3 page document will print  
followed by the second complete document. see page 2.14  
BASIC FUNCTIONS  
2.11  
       
To clear the settings, use the Stop/Clear button.  
Press Start Copy/Fax  
3
.
Setting Copy Options  
The buttons on the control panel let you make all the basic copy options;  
darkness, document type, copy size and number of copies. Set the following  
options for the current copy job before pressing Start Copy/Fax to make  
copies.  
NOTE: If you press Stop/Clear while you set the copy options, all of the  
options you have set for the current copy job will be canceled and return to  
their default status. Or, they will automatically return to their default status  
after the machine completes the copy.  
Darkness  
If you have an original document containing faint markings and dark  
images, you can adjust the brightness to make a copy that is easier to read.  
To adjust the contrast, press Darkness. Each time you press the button,  
the LED labeled with the selected mode turns on.  
You can choose from the following contrast modes:  
Light: works well with dark print.  
Normal: works well with standard typed or printed documents.  
Dark: works well with light print or faint pencil markings.  
Original Type  
The Original Type setting is used to improve the copy quality by selecting  
the document for the current copy job.  
To select the document type, press Original Type. Each time you press the  
button, the LED labeled with the selected mode turns on.  
You can choose from the following image modes:  
Text: Use for documents containing mostly text.  
Photo: Use when the originals are photographs.  
NOTE: When you copy a document containing color on the background, such as  
a newspaper or a catalog, you can get the background on your copy. If you  
want to reduce the background, change the Darkness setting to Light and/or  
the Original Type setting to Text  
.
Number of Copies  
Using the No. of Copies button, you can select the number of copies from  
1 to 99.  
1
2
Press No. of Copies.  
Press the scroll button (  
the display.  
W
or  
X) until the number you want appears on  
Pressing and holding the buttons allows you to quickly increase and  
decreases in increments of 5.  
You can enter the value using the number keypad.  
3
Press Enter to save the selection.  
2.12  
BASIC FUNCTIONS  
           
Reduced/Enlarged Copying  
Using the Reduce/Enlarge button, you can reduce or enlarge the size of  
a copied image from 50% to 150%.  
To select from the predefined copy sizes:  
1
Press Reduce/Enlarge  
.
The default setting appears on the bottom line of the display.  
2
3
Use Reduce/Enlarge or the scroll button (  
setting you want.  
W
or  
X) to find the size  
2
Press Enter to save the selection.  
To fine-tune the size of copies:  
1
2
Press Reduce/Enlarge.  
Press Reduce/Enlarge or the scroll button (  
“Custom:50-150%” displays on the bottom line. Press Enter  
W
or  
X) until  
.
3
Press the scroll button (  
on the display.  
W
or  
X) until the copy size you want appears  
Pressing and holding the buttons allows you to quickly increase and  
decreases in increments of 5.  
You can enter the value using the number keypad.  
4
Press Enter to save the selection.  
NOTE: When you make a reduced copy, black lines may appear at the bottom  
of your copy.  
Changing the Default Settings  
Copy options, including darkness, original type, copy size and number of  
copies, can be set to the most frequently used modes. When you copy a  
document, the default settings are used unless they are changed by using  
the corresponding buttons on the control panel.  
To create your own default settings:  
1
Press Menu on the control panel until “Copy Setup” appears on the top  
line of the display.  
The first menu item, “Default-Change,” appears on the bottom line.  
2
Press Enter to access the menu item. The first setup option,  
“Darkness,” appears on the bottom line.  
3
4
Press the scroll button (  
W
or  
X) to scroll through the setup options.  
When the option you want to set appears, press Enter to access the  
option.  
5
Change the setting using the scroll button (  
using the number keypad.  
W
or  
X) or enter the value  
6
7
8
Press Enter to save the selection.  
Repeat steps 3 through 6, as needed.  
To return to Standby mode, press Stop/Clear  
.
BASIC FUNCTIONS  
2.13  
       
NOTE: While you set copy options, pressing Stop/Clear cancels the changed  
settings and restores their default status.  
Setting the Time Out Option  
You can set the time the machine waits before it restores the default copy  
settings, if you do not start copying after changing them on the control  
panel.  
1
Press Menu on the control panel until “Copy Setup” appears on the top  
line of the display.  
2
Press the scroll button (  
line.  
W
or  
X) to display “Timeout” on the bottom  
3
4
Press Enter to access the menu item.  
Press the scroll button (  
W
or  
X) until the status you want appears on  
the display.  
You can select from 15, 30, 60 and 180 (seconds). Selecting “Off”  
means that the machine does not restore the default settings until you  
press Start Copy/Fax to start copying, or Stop/Clear to cancel.  
5
6
Press Enter to save the selection.  
To return to Standby mode, press Stop/Clear  
.
Collation Copying  
The Collation copying feature is available only when you load documents in  
the ADF.  
1
Press Menu on the control panel until “Copy Setup” appears on the top  
line of the display.  
2
Press the scroll button (  
bottom line.  
W
or  
X) to display “Copy Collated” on the  
3
4
Press Enter to access the menu item.  
If you are making multiple copies and want to collate them, press the  
scroll button (  
W
or  
X) to set Collated Copy to “On” and press Enter.  
1
1
1
3
2
2
2
1
3
2
3
3
S
Collated Copy Off  
S
Collated Copy On  
5
Press Start Copy/Fax to begin copying.  
2.14  
BASIC FUNCTIONS  
     
Automatic Dialing  
One-touch Dialing  
The 20 one-touch buttons on the control panel lets you store frequently-  
used fax numbers and dial a number automatically with a touch of a button.  
2
Storing a Number for One-touch Dialing  
1
2
3
Press and hold one of the one-touch dial buttons for about 2 seconds.  
The display asks you to enter the fax number. T” signifies that you are  
assigning a one-touch dial button.  
If a number is already stored in the location you chose, the display  
shows the number to allow you to change it. To start over with another  
one-touch button, press Stop/Clear  
.
Enter the number you want to store using the number keypad and  
press Enter  
.
To insert a pause between numbers, press Redial/Pause. A “-”  
appears on the display.  
If you make a mistake while entering a number, press the  
and re-enter the correct number.  
W
button  
To assign a name to the number, enter the name you want. For details  
about entering characters, see page 1.14.  
If you do not want to assign a name, skip this step.  
4
5
Press Enter when the name appears correctly or without entering a  
name.  
To store more numbers, press a one-touch button and repeat steps 2  
through 4.  
To return to Standby mode, press Stop/Clear  
.
Sending a Fax using a One-touch Number  
1
2
3
4
Load the document(s) face down into the ADF.  
For details about loading a document, see page 2.2.  
Adjust the document resolution to suit your fax needs. See page 2.3.  
If you need to change the darkness, see page 1.20.  
Press the one-touch button where you stored a number.  
The document scans into the memory.  
The machine dials the fax number stored in the one-touch dial location  
and the document is sent when the remote fax machine answers.  
BASIC FUNCTIONS  
2.15  
               
Speed Dialing  
You can store up to 80 frequently dialed numbers in one or two-digit speed  
dial locations (0-79).  
Storing a Number for Speed Dialing  
1
2
Press Phone Book on the control panel.  
Press Phone Book or the scroll button (  
W
or  
X) to display  
“Store&Edit” on the bottom line of the display. Press Enter  
.
3
Press Enter when “Speed Dials” appears on the display.  
The display prompts you to enter a location number, showing the first  
available number.  
4
Enter a one or two-digit speed dial number between 0 and 79, using  
the number keypad or scroll button (  
W
or  
X), and press Enter.  
If a number is already stored in the location you chose, the display  
shows the number to allow you to change it. To start over with another  
speed-dial number, press Upper Level  
.
5
6
Enter the number you want to store using the number keypad and  
press Enter  
.
To insert a pause between numbers, press Redial/Pause. A “-”  
appears on the display.  
To assign a name to the number, enter the name you want. For details  
about entering characters, see page 1.14.  
If you do not want to assign a name, skip this step.  
7
8
Press Enter when the name appears correctly or without entering a  
name.  
To store more fax numbers, repeat steps 4 through 7.  
To return to Standby mode, press Stop/Clear  
.
Sending a Fax using a Speed Number  
1
2
3
Feed the document(s) face up into the ADF.  
For details about loading a document, see page 2.2.  
Adjust the document resolution to suit your fax needs. See page 2.3.  
If you need to change the darkness, see page 1.20.  
Enter the speed dial number.  
• For a one-digit speed dial number, press and hold the appropriate  
digit button.  
• For a two-digit speed dial number, press the first digit button and  
hold the last digit button.  
The corresponding entry’s name briefly displays.  
The document scans into the memory.  
4
The fax number stored in the speed dial location is automatically  
dialed. The document is sent when the remote fax machine answers.  
2.16  
BASIC FUNCTIONS  
           
Group Dialing  
If you frequently send the same document to several destinations, you can  
create a group of these destinations and set them under a one or two-digit  
group dial location. This enables you to use a group dial number setting to  
send the same document to all the destinations in the group.  
Setting a Group Dial Number  
1
2
Press Phone Book on the control panel.  
2
Press Phone Book or the scroll button (  
W
or  
X) to display  
“Store&Edit” on the bottom line of the display. Press Enter  
.
3
4
Press the scroll button (  
W
or  
X) to display “Group Dials” on the bottom  
line and press Enter  
.
Press Enter when “New” displays on the bottom line.  
The display prompts you to enter a location number, showing the first  
available number.  
5
6
7
8
9
Enter a group number between 0 and 79, using the number keypad or  
scroll button (  
W
or  
X), and press Enter.  
Press a one-touch dial button, or enter a one or two-digit speed  
number you want to include in the group and press Enter  
.
When the display confirms the number to be added to the number,  
press Enter  
.
Repeat steps 6 and 7 to enter other one-touch or speed dial numbers  
into the group.  
Press Upper Level when you have entered all of the numbers. The  
display prompts you to enter a group ID.  
10 To assign a name to the group, enter the name.  
OR  
If you do not want to assign a name, skip this step.  
11 Press Enter when the name appears correctly or without entering a  
name.  
12 If you want to assign another group, press Enter and repeat from step  
5.  
OR  
To return to Standby mode, press Stop/Clear  
.
NOTE: You cannot include one group dial number in another group dial number.  
BASIC FUNCTIONS  
2.17  
       
Editing Group Dial Numbers  
You can delete a specific speed dial number from a selected group or add a  
new number to the selected group.  
1
2
Press Phone Book on the control panel.  
Press Phone Book or the scroll button (  
W
or  
X) to display  
“Store&Edit” on the bottom line of the display. Press Enter  
.
3
4
Press the scroll button (  
W
or  
or  
X) to display “Group Dials” on the bottom  
line and press Enter  
.
Press the scroll button (  
W
X) to display “Edit” on the bottom line  
and press Enter  
.
5
6
Enter the group number you want to edit and press Enter.  
Press a one-touch dial button to enter a speed dial number you want  
to add or delete.  
7
When you enter the specific number in the group, the display shows  
“Delete?.”  
When you enter a new number, the display shows “Add?.”  
8
9
Press Enter to add or delete the number.  
Change the name, if necessary, and press Upper Level  
.
10 If you want to edit another group, press Enter and repeat from step 5.  
OR  
To return to Standby mode, press Stop/Clear  
.
Sending a Fax Using Group Dialing  
(Multi-address Transmission)  
You can use group dialing for Broadcasting or Delayed transmissions.  
Follow the procedure of the operation (Broadcasting transmission; see  
page 3.2, Delayed transmission; see page 3.2). When you come to a step  
in which the display asks you to enter the remote fax number:  
• For a one-digit group number, press and hold the appropriate digit  
button.  
• For a two-digit group number, press the first digit button and hold the  
last digit button.  
You can use only one group number for one operation. Then continue the  
procedure to complete the operation.  
Your machine automatically scans the document loaded in the ADF and then  
dials each of the numbers included in the group.  
2.18  
BASIC FUNCTIONS  
       
Searching for a Number in the Memory  
There are two ways to search for a number in the memory. You can either  
scan from A to Z sequentially, or you can search using the first letter of the  
name associated with the number.  
Searching Sequentially through the Memory  
1
2
3
Press Phone Book  
Press Enter when “Search&Dial” appears on the display.  
Press the scroll button ( or ) to scroll through the memory until the  
.
2
W
X
name and number you want to dial display. You can search upwards or  
downwards through the entire memory in alphabetical order, from A to  
Z.  
While searching through the machine’s memory, you can see that each  
entry is preceded by one of three letters; “T” for one-touch dial, “S” for  
speed dial or “G” for group dial number. These letters tell you how the  
number is stored.  
4
When the name and/or the number you want displays, press Start  
Copy/Fax or Enter to dial.  
Searching with a Particular First Letter  
1
2
3
Press Phone Book.  
Press Enter when “Search&Dial” appears on the display.  
Press the button labeled with the letter you want to search for. A name  
beginning with the letter displays.  
For example, if you want to find the name “MOBILE,press the  
button, which is labeled with “MNO.”  
6
4
5
Press the scroll button (  
W
or  
X) to display the next name.  
When the name and/or the number you want displays, press Start  
Copy/Fax or Enter to dial.  
Printing a Phonebook List  
You can check your automatic dial setting by printing a Phonebook list.  
1
2
Press Phone Book.  
Press Phone Book or the scroll button (  
on the bottom line and press Enter  
W
or  
X) until “Print” appears  
.
A list showing your one-touch dial, speed dial and group dial entries  
prints out.  
BASIC FUNCTIONS  
2.19  
             
MEMO  
2.20  
BASIC FUNCTIONS  
Sending Broadcasting Faxes  
Using the Broadcasting button on the control panel, you can use the  
broadcasting fax feature, which allows you to send a document to multiple  
locations. Documents are automatically stored in the memory and sent to  
a remote station. After transmission, the documents are automatically  
erased from the memory.  
1
Load the document(s) face down into the ADF.  
For details about loading a document, see page 2.2.  
2
Adjust the document resolution to suit your fax needs. See page 2.3.  
If you need to change the darkness, see page 1.20.  
3
4
Press Broadcasting on the control panel.  
Enter the number of the remote machine using the number keypad.  
You can use one-touch keypad or speed dial or group dial numbers. For  
details about storing a number, see page 2.15.  
5
Press Enter to confirm the number. The display asks you to enter  
another fax number to send the document.  
NOTE: The “Another No.” prompt does not appear if you have added numbers  
for another broadcasting or delayed fax job. You must wait until the job is  
completed.  
6
7
To enter more fax numbers, press  
and 5. You can add up to 10 destinations.  
1
to select “Yes” and repeat steps 4  
Note that you cannot use group dial numbers for another fax number.  
When you finish entering fax numbers, press  
“Another No.” prompt.  
2
to select “No” at a  
The document is scanned into the memory before transmission. The  
display shows the memory capacity and the number of pages being  
stored in the memory.  
The machine begins sending the document in order of the numbers  
you entered.  
Sending a Delayed Fax  
You can set your machine to send a fax at a later time when you will not be  
present.  
1
Load the document(s) face down into the ADF.  
For details about loading a document, see page 2.2.  
2
Adjust the document resolution to suit your fax needs. See page 2.3.  
If you need to change the darkness, see page 1.20.  
3.2  
ADVANCED FAX  
         
3
Press Menu until “Fax Feature” appears on the top line of the display.  
The first available menu item, “DelayFax,displays on the bottom line.  
4
5
Press Enter.  
Enter the number of the remote machine using the number keypad.  
You can use one-touch keypad or speed dial or group dial numbers. For  
details about storing a number, see page 2.15.  
6
Press Enter to confirm the number on the display. The display asks  
you to enter another fax number to send the document.  
NOTE: The “Another No.” prompt does not appear if you have added numbers  
for another broadcasting or delayed fax job. You must wait until the job is  
completed.  
7
8
9
To enter more fax numbers, press  
and 5. You can add up to 10 destinations.  
1
to select “Yes” and repeat steps 4  
Note that you cannot use group dial numbers for another fax number.  
3
When you finish entering fax numbers, press  
“Another No.” prompt.  
2
to select “No” at a  
The display asks you to enter a name.  
To assign a name to the transmission, enter the name. If not, skip this  
step.  
For details on how to enter the name using the number keypad, see  
10 Press Enter  
.
The display shows the current time and asks you to enter the starting  
time when the fax is to be sent.  
11 Enter the time using the number keypad.  
To select “AM” or “PM” for 12-hour format, press the  
or any number button.  
or  
button  
If you set a time earlier than the current time, the document will be  
sent at that time on the following day.  
12 Press Enter when the start time displays correctly.  
The document is scanned into the memory before transmission. The  
display shows the memory capacity and the number of pages being  
stored in the memory.  
The machine returns to Standby mode. The display reminds you that  
you are in Standby mode and that a delayed fax is set.  
NOTE: If you want to cancel the delayed transmission, see “Canceling a  
ADVANCED FAX  
3.3  
Sending a Priority Fax  
Using the Priority Fax feature, a high priority document can be sent ahead  
of reserved operations. The document is scanned into the memory and  
transmitted when the current operation is finished. In addition, the priority  
transmission interrupts a broadcast operation between stations (i.e., when  
the transmission to station A ends, before transmission to station B begins)  
or between redial attempts.  
1
Load the document(s) face down into the ADF.  
For details about loading a document, see page 2.2.  
2
Adjust the document resolution to suit your fax needs. See page 2.3.  
If you need to change the darkness, see page 1.20.  
3
4
Press Menu until “Fax Feature” appears on the top line of the display.  
Press the scroll button (  
W
or  
X) to display “Priority Fax” on the bottom  
line and press Enter  
.
5
Enter the number of the remote machine using the number keypad.  
To enter the number, you can use one-touch keypad or speed dial or  
group dial numbers. For details, see page 2.15.  
6
7
Press Enter to confirm the number. The display asks you to enter a  
name.  
To assign a name to the transmission, enter the name. If not, skip this  
step.  
For details on how to enter a name using the number keypad, see  
8
Press Enter.  
The document is scanned into the memory before transmission. The  
display shows the memory capacity and the number of pages being  
stored in the memory.  
The machine shows the number being dialed and begins sending the  
document.  
Polling a Remote Machine  
Polling is used when one fax machine requests another to send a document.  
This is useful when the person with the original document to be sent is not  
in the office. The person who wants to receive the document calls the  
machine holding it and requests that the document be sent. In other words,  
it “polls” the machine holding the original document.  
You can set the machine to automatically receive documents from the  
unattended remote fax machine at any time. This feature permits  
unattended polling in the evening hours when telephone rates are lower.  
NOTE: The machine must be ready for polling.  
3.4  
ADVANCED FAX  
         
1
2
Press Menu until “Fax Feature” appears on the top line of the display.  
Press the scroll button (  
W
or  
X) to display “Delay RX Poll” on the  
bottom line and press Enter  
.
3
Enter the number of the remote machine to be polled using the  
number keypad.  
To enter the number, you can use a one-touch keypad or speed dial  
number. For details, see page 2.15.  
4
Press Enter to confirm the number on the display. The display asks  
you to enter another fax number.  
NOTE: The “Another No.” prompt does not appear if you have added numbers  
for another broadcasting or delayed fax job. You must wait until the job is  
completed.  
5
To enter more fax numbers, press  
and 5. You can add up to 10 destinations.  
1
to select “Yes” and repeat steps 4  
3
Note that you cannot use group dial numbers for another fax number.  
6
7
When you finish entering fax numbers, press  
“Another No.” prompt.  
2
to select “No” at a  
Enter the time using the number keypad.  
To select “AM” or “PM” for 12-hour format, press the  
or any number button.  
or  
button  
If you set a time earlier than the current time, your machine will poll at  
that time on the following day.  
8
9
When the remote machine is secured with a 4-digit poll code, enter the  
correct code and press Enter  
.
If not, press Enter to accept “0000” which represents no code, or  
enter 0000  
.
Press Enter when the start time displays correctly.  
At the specified time. the machine will dial the numbers and receive  
documents from the remote machine in the order you entered.  
ADVANCED FAX  
3.5  
Adding Documents to a Scheduled Fax  
You can add documents to the delayed transmission previously reserved in  
your machine’s memory.  
1
Load the document(s) face down into the ADF.  
For details about loading a document, see page 2.2.  
2
Adjust the document resolution to suit your fax needs. See page 2.3.  
If you need to change the darkness, see page 1.20.  
3
4
Press Menu until “Fax Feature” appears on the top line of the display.  
Press the scroll button (  
W
or  
X) to display “Add Page” on the bottom  
line and press Enter. The display shows the last job reserved in the  
memory.  
5
Press the scroll button (  
want to add documents and press Enter  
W
or  
X) until you see the fax job to which you  
.
The machine automatically stores the documents in the memory, and  
the display shows the memory capacity and the number of pages.  
After storing, the machine displays the numbers of total pages and  
added pages and then returns to Standby mode.  
Canceling a Scheduled Fax  
1
2
Press Menu until “Fax Feature” appears on the top line of the display.  
Press the scroll button (  
W
or  
X) to display “Cancel Job” and press  
Enter. The display shows the last job reserved in the memory.  
3
4
Press the scroll button (  
W
or  
X) until you see the fax job you want to  
cancel and press Enter  
.
When the display confirms your selection, press  
selected job is canceled and the machine returns to Standby mode.  
1
to select “Yes.” The  
To cancel your selection, press to select “No.”  
2
3.6  
ADVANCED FAX  
       
ADDITIONAL FEATURES  
4
This chapter includes:  
 
Using Secure Receiving Mode  
You may need to prevent your received faxes from being accessed by  
unauthorized people. You can turn on Secure Receiving mode to restrict  
printing out all of the received faxes when the machine is unattended. In  
Secure Receiving mode, all of the incoming faxes go into the memory. When  
the mode turns off, any faxes stored are printed.  
To turn Secure Receiving mode on:  
1
2
3
4
Press Menu until “Advanced Fax” appears on the top line of the  
display.  
Press the scroll button (  
W
or  
X
) until “Secure Receive” appears on the  
bottom line and press Enter  
.
Press the scroll button (  
W
or  
X) to display “On” on the bottom line and  
press Enter  
.
Enter a four-digit passcode you want to use and press Enter  
.
NOTE: You can activate Secure Receiving mode without setting a passcode, but  
cannot protect your faxes.  
5
6
Re-enter the passcode to confirm it and press Enter  
.
To return to Standby mode, press Stop/Clear  
.
When a fax is received in Secure Receiving mode, your machine stores it  
into the memory and displays “Secure Receive” to let you know that there  
is a fax stored.  
To print received documents:  
1
2
3
4
Press Menu until “Advanced Fax” appears on the top line of the  
display.  
Press the scroll button (  
W
or  
X) until “Secure Receive” appears on the  
bottom line and press Enter  
.
Press the scroll button (  
W
or  
X) to display “Print” on the bottom line  
and press Enter  
.
Enter the four-digit passcode and press Enter  
The machine prints all of the faxes stored in the memory.  
To turn Secure Receiving mode off:  
.
1
2
3
4
Press Menu until “Advanced Fax” appears on the top line of the  
display.  
Press the scroll button (  
W
or  
X
) until “Secure Receive” appears on the  
bottom line and press Enter  
.
Press the scroll button (  
W
or  
X) to display “Off” on the bottom line and  
press Enter  
.
Enter the four-digit passcode and press Enter.  
The mode is deactivated and the machine prints all of the faxes stored  
in the memory.  
4.2  
ADDITIONAL FEATURES  
     
5
To return to Standby mode, press Stop/Clear.  
Printing Reports  
Your machine can print reports containing useful information. The following  
reports are available:  
Phonebook List  
This list shows all of the numbers currently stored in the machine’s memory  
as speed dial and group dial numbers.  
You can print this Phonebook list using the Phone Book button; see  
Sent Fax Report  
This report shows information of the faxes you recently sent.  
Received Fax Report  
This report shows information of the faxes you recently received.  
System Data List  
This list shows the status of the user-selectable options. You may print this  
list to confirm your changes after changing any settings.  
4
Scheduled Job Information  
This list shows the document currently stored for Delayed faxes or Toll Save  
faxes. The list shows the starting time and type of operation.  
Message Confirmation  
This report shows the fax number, the number of pages, the elapsed time  
of the job, the communication mode, and the communication results.  
You can set up your machine to automatically print the message  
confirmation report after each fax job. See page 1.20.  
Junk Fax Number List  
This list shows up to 10 fax numbers specified as the junk fax numbers by  
using the Junk Fax Setup menu; see page 4.5. When the Junk Fax Barrier  
feature is turned on, incoming faxes from those numbers are blocked.  
This feature recognize the last 6 digits of the fax number set as a remote  
fax machine’s ID.  
Multi-communication Report  
This report is printed automatically after sending documents from more  
than one location.  
ADDITIONAL FEATURES  
4.3  
   
Power Failure Report  
This report is printed out automatically when power is restored after a  
power failure, if there occurs any data loss due to the power failure.  
NOTE: The lists you have set to print out automatically don’t print out when  
there is no paper loaded or a paper jam has occurred.  
Printing a Report  
1
Press Menu until “Reports” appears on the top line of the display. The  
first available menu item, “Phone Book” displays on the bottom line.  
2
Press the scroll button (  
to print on the bottom line.  
W
or  
X) to display the report or list you want  
• Phone Book: Phonebook list  
• Sent Report: Sent fax report  
• RCV Report: Received fax report  
• System Data: System data list  
• Scheduled Jobs: Scheduled job information  
• MSG Confirm: Message confirmation  
• Junk Fax List: Junk fax number list  
3
Press Enter. The selected information prints out.  
Using Advanced Fax Settings  
Your machine has various user-selectable setting options for sending or  
receiving faxes. These options are preset at the factory, but you may need  
to change them. To find out how the options are currently set, print the  
System Data list. For details about printing the list, page 4.3  
Changing Setting Options  
1
Press Menu until “Advanced Fax” appears on the top line of the  
display. The first available menu item, “Send Forward,displays on the  
bottom line.  
2
3
Press the scroll button (  
on the bottom line and press Enter  
W
or  
X) until you see the desired menu item  
.
When the option you want appears on the display, choose a status by  
pressing the scroll button (  
keypad.  
W
or  
X) or enter a value using the number  
4
5
Press Enter to save the selection.  
You can exit from Setup mode at any time by pressing Stop/Clear  
.
4.4  
ADDITIONAL FEATURES  
     
Advanced Fax Setting Options  
Option  
Send Forward  
Description  
You can set the machine to always forward all of the outgoing  
faxes to a specified destination, in addition to the fax numbers  
you entered.  
Select Off to turn this feature off.  
Select On to turn this feature on. You can set the number of the  
remote fax machine to which faxes are forwarded.  
RCV Forward  
You can set your machine to forward incoming faxes to another  
fax number during a specified period of time. When a fax arrives  
at your machine, it is stored in the memory. Then, the machine  
dials the fax number that you have specified and sends the fax.  
Select Off to turn this feature off.  
Select On to turn this feature on. You can set the fax number to  
which faxes are forwarded. Then, you can enter the starting time  
and/or the ending time. The Print Local Copy option allows you  
to set the machine to print the fax, if fax forwarding is completed  
without any error.  
Toll Save  
You can set your machine to store your faxes into the memory  
and send them at the specified toll-saving time. For details about  
Toll Save mode, see page 1.18.  
Select Off to turn this feature off.  
Select On to turn this feature on. You can set the starting time  
and/or the ending time for Toll Save mode.  
4
Junk Fax Setup  
Using the Junk Fax Barrier feature, the system will not accept  
faxes sent from remote stations of which their numbers are  
stored in the memory as junk fax numbers. This feature is useful  
for blocking any unwanted faxes.  
Select Off to turn the feature off. Anybody can send you a fax.  
Select On to turn the feature on. You can set up to 10 fax  
numbers as junk fax numbers using the Set option. This feature  
recognize the last 6 digits of the fax number set as a remote fax  
machine’s ID. After storing numbers, you do not receive any  
faxes from the registered stations. To delete all the junk fax  
numbers, use the All Delete option.  
Secure Receive  
You can keep your received faxes from being accessed by  
unauthorized people.  
For further details about setting this mode, see page 4.2.  
Prefix Dial No.  
You can set a prefix dial number of up to five digits. This number  
dials before any automatic dial number is started. It is useful for  
accessing the PABX exchange.  
Stamp RCV Name  
This option allows the machine to automatically print the page  
number, and the date and time of the reception at the bottom of  
each page of a received document.  
Select Off to turn this feature off.  
Select On to turn this feature on.  
ADDITIONAL FEATURES  
4.5  
     
Option  
ECM Mode  
Description  
Error Correction Mode helps with poor line quality and makes  
sure any fax you send are sent smoothly to any other ECM-  
equipped fax machine. If the line quality is poor, it takes more  
time to send a fax when you are using the ECM.  
(Error Correction Mode)  
Select Off to turn this feature off.  
Select On to turn this feature on.  
4.6  
ADDITIONAL FEATURES  
 
MAINTENANCE  
5
This chapter provides information for maintaining your machine  
and the toner cartridge.  
This chapter includes:  
 
Clearing the Memory  
You can selectively clear information stored in your machine’s memory.  
1
Press Menu on the control panel until “Maintenance” appears on the  
top line of the display.  
2
Press the scroll button (  
bottom line and press Enter  
W
or  
.
X) until you see “Clear Memory” on the  
The first available menu item, “Clear All Mem.” displays on the bottom  
line.  
3
Press the scroll button (  
clear.  
W
or  
X) until you see the item you want to  
• Clear All Mem.: Clears all of the data stored in the memory and  
resets all of your settings to the factory default.  
• Paper Setting: Restores all of the Paper Setting options to the factory  
default.  
• Copy Setup: Restores all of the Copy Setup options to the factory  
default.  
• Fax Setup: Restores all of the Fax Setup options to the factory  
default.  
• Fax Feature: Cancels all of the scheduled fax jobs in the machine’s  
memory.  
• Advanced Fax: Restores all of the Advanced Fax setting options to  
the factory default.  
• Sound/Volume: Resets the sound and volume settings to the factory  
default.  
• Machine Setup: Resets all of the system settings, such as the  
machine ID, date and time, display language and save modes, to the  
factory default.  
• Sent Report: Clears all of records of your faxes sent.  
• RCV Report: Clears all of records of your faxes received.  
• Phone Book: Clears the one-touch, speed and group dial numbers  
stored in the memory.  
4
5
Press Enter. The selected memory is cleared and the display asks you  
to continue clearing the next item.  
To clear another item, press Enter and repeat steps 3 and 4  
OR  
To return to Standby mode, press Stop/Clear  
.
5.2  
MAINTENANCE  
   
Adjusting Shading  
When the scan unit becomes dirty, it can alter the shading value. If your  
copy has black lines or is blurred, adjust the shading setting.  
1
2
Load a sheet of white paper into the ADF.  
Press Menu on the control panel until “Maintenance” appears on the  
top line of the display.  
3
4
Press the scroll button (  
bottom line and press Enter  
W
or  
X) until “Adjust Shading” appears on the  
.
Press the scroll button (  
W
or  
X) to select “On” and press Enter.  
Your machine picks up the paper and adjusts the shading value.  
Cleaning Your Machine  
To maintain the print quality, follow the cleaning procedures below each  
time the toner cartridge is replaced or if print quality problems occur.  
NOTE: While cleaning the inside of the machine, be careful not to touch the  
transfer roller, located underneath the toner cartridge. Oil from your fingers can  
cause print quality problems.  
CAUTIONS: Cleaning the cabinet of the machine with surfactants containing  
large amounts of alcohol, solvent or other strong substances can discolor or  
crack the cabinet.  
Cleaning the Outside  
5
Clean the cabinet of the machine with a soft lint-free cloth. You can dampen  
the cloth slightly with water, but be careful not to be let any water drip onto  
the machine or inside of it.  
Cleaning the Inside  
During the printing process, paper, toner and dust particles can accumulate  
inside the machine. This buildup can cause print quality problems, such as  
toner specks or smearing. Cleaning the inside of the machine clears or  
reduces these problems.  
1
Turn the machine off and unplug the power cord. Wait for the machine  
to cool down.  
2
Open the front cover and pull the toner cartridge out, lightly pushing it  
down.  
MAINTENANCE  
5.3  
             
3
With a dry lint-free cloth, wipe away any dust and spilled toner from  
the toner cartridge area and the toner cartridge cavity.  
CAUTION: To prevent damage to the toner cartridge, do not expose it to light  
for more than a few minute. Cover it with a piece of paper, if necessary. Do not  
touch the black transfer roller inside the machine.  
4
5
Reinsert the toner cartridge and close the cover.  
Plug in the power cord and turn the machine on.  
Cleaning the Scan Unit  
Keeping the scan unit clean helps ensure the best possible copies. We  
suggest that you clean the scan unit at the start of each day and during the  
day, as needed.  
1
2
Slightly dampen a soft lint-free cloth or paper towel with water.  
Open the control panel by gripping its bottom and pulling it upward.  
5.4  
MAINTENANCE  
   
3
Disassemble the white roller as follows:  
The right end of the white roller has a plastic bushing that is snapped  
shut with small tab on it. Pull the bushing slightly inward, then rotate  
the bushing until it reach a slot (1). Then pull the roller upward (2).  
4
Wipe the roller surface with a soft cloth dampened with water.  
5
Carefully wipe the scanning glass with a soft dry cloth.  
If the glass is very dirty, first wipe it with a slightly dampened cloth,  
and then with a dry cloth. Be very careful not to scratch the glass  
surface.  
5
6
7
Replace the roller by inserting the left end first followed by the right  
end, then rotating the bushing until it locks into place.  
Reconnect the support and the control panel, then close the control  
panel firmly until it clicks into place.  
MAINTENANCE  
5.5  
Maintaining the Toner Cartridge  
Toner Cartridge Storage  
To get the most from the toner cartridge, keep the following guidelines in  
mind:  
• Do not remove the toner cartridge from its package until ready for use.  
• Do not refill the toner cartridge. The machine warranty does not  
cover damage caused by using a refilled cartridge.  
• Store toner cartridges in the same environment as your machine.  
To prevent damage to the toner cartridge, do not expose it to light for  
more than a few minute.  
Saving Toner  
To save toner, press the Toner Save button on the machine control panel;  
see page 1.18. The button backlight turns on. Using this feature extends  
the life of the toner cartridge and reduces your cost per page, but it also  
reduces the print quality.  
Expected Cartridge Life  
The life of the toner cartridge depends on the amount of toner that print  
jobs require. The actual number may be different depending on the print  
density of the page you print. If you print a lot of graphics, you may need  
to change the cartridge more often.  
Redistributing Toner  
When the toner cartridge is near the end of its life, white streaks or light  
print occurs. The LCD displays the warning message, “Toner Low.” You can  
temporarily reestablish the print quality by redistributing the remaining  
toner in the cartridge.  
1
2
Open the front cover.  
Pull the toner cartridge out and gently roll the cartridge 5 or 6 times to  
distribute the toner evenly inside the cartridge.  
NOTE: If the toner gets on your clothing, wipe it off with a dry cloth and wash  
clothing in cold water. Hot water sets the toner into fabric.  
3
Reinstall the cartridge and close the front cover.  
5.6  
MAINTENANCE  
       
Replacing the Toner Cartridge  
When the toner eventually runs out, only blank pages print when a print job  
is sent or when a fax is received. At this stage, the toner cartridge needs to  
be replaced. The display on the control panel shows the warning message,  
Toner Empty” and the machine stops printing.  
NOTE: You can set the machine to ignore the “Toner Empty” message and  
continue printing. See page 5.8.  
1
2
3
Open the front cover.  
Lightly pushing the used cartridge down, pull it out.  
Unpack the new toner cartridge and gently roll it horizontally four or  
five times to distribute the toner evenly inside the cartridge.  
Save the box and the cover for shipping.  
Slide the new toner cartridge in until it locks into place.  
Close the front cover.  
4
5
Setting the Notify Toner Option  
If you have set the Notify Toner menu option to “On, your machine  
automatically sends a fax to your service company or the dealer to notify  
them that your machine requires a new toner cartridge when the toner  
cartridge needs to be replaced. The fax number is preset by your dealer  
when you bought your machine.  
1
Press Menu on the control panel until “Maintenance” appears on the  
top line of the display.  
The first available menu item, “Clean Drum,displays on the bottom  
line.  
2
3
Press the scroll button (  
bottom line and press Enter  
W
or  
.
X
) to display “Notify Toner ” on the  
5
Press the scroll button (  
W
or  
X
) to change the setting.  
Select “On” to enable this feature. Selecting “Off” disables this feature.  
4
Press Enter to save the selection.  
Cleaning the Drum  
If there are streaks or spots on your print, the OPC drum of the cartridge  
may require cleaning.  
1
Before setting the cleaning procedure, make sure that paper is loaded  
in the machine.  
2
Press Menu on the control panel until “Maintenance” appears on the  
top line of the display.  
The first available menu item, “Clean Drum,displays on the bottom  
line.  
3
Press Enter.  
MAINTENANCE  
5.7  
             
4
5
When the display asks you to confirm your selection, press Enter.  
The machine prints a cleaning page. Toner particles on the drum  
surface are affixed to the paper.  
If the problem remains, repeat steps 1 through 4.  
Ignoring the Toner Empty Message  
When the toner cartridge is empty, the machine shows a “Toner Empty”  
message and stops printing.  
You can set the machine to ignore the message when it displays and to  
continue printing the pages.  
1
2
Press Menu until “Machine Setup” appears on the display.  
Press the scroll button (  
W
or  
X) until “Ignore Toner” appears on the  
bottom line and press Enter  
.
3
Press the Scroll button (  
W
or  
X) to select “On” or “Off.”  
Select “On” to ignore the Toner Empty message.  
Select “Off” to stop printing when the message appears. This is the  
default setting.  
4
Press Enter to save the selection.  
Consumables and Replacement Parts  
From time to time, you needs to replace the toner cartridge, roller, and  
fuser unit to maintain top performance and to avoid print quality problems  
and paper feed problems resulting from worn parts.  
The following items should be replaced after you have printed a specified  
number of pages:  
Items  
ADF rubber pad  
ADF roller  
Yield (Average)  
Approx. 10,000 pages  
Approx. 60,000 pages  
Approx. 60,000 pages  
Approx. 60,000 pages  
Approx. 60,000 pages  
Paper feeding roller  
Transfer roller  
Fuser unit  
To purchase the consumables and replacement parts, contact your  
Samsung dealer or the retailer where you bought your machine. We  
strongly recommend that items be installed by a trained service  
professional, except for the toner cartridge and the ADF rubber pad.  
5.8  
MAINTENANCE  
     
Replacing the ADF Rubber Pad  
You can purchase a ADF rubber assembly from a Samsung dealer or the  
retailer where you bought your machine.  
1
2
Open the control panel by gripping its bottom and pulling it upward.  
Disconnect the support on the left side of the machine from the control  
panel and lift the control panel up to the complete open position  
3
Remove the control panel from the machine by disconnecting the  
hinge on the right.  
NOTE: Be careful no to disconnect the connector on the control panel from the  
machine as it turns the LCD off.  
4
Using a screw driver, press the slots on the ADF rubber plate to unlatch  
the plate and the ADF rubber.  
5
5
Align the holes on the new ADF rubber and the plate and inset the tabs  
on the plate into the slots on the machine. Press them until they are  
latched.  
6
7
Replace the control panel by connecting the hinge on the right first  
then inserting the left arm while pushing the control panel to the right.  
Reconnect the support and the control panel, then close the control  
panel firmly until it clicks into place.  
MAINTENANCE  
5.9  
 
MEMO  
5.10  
MAINTENANCE  
TROUBLESHOOTING  
6
This chapter gives helpful information for what to do if you encounter  
an error.  
This chapter includes:  
 
Clearing Document Jams  
When a document jams while it passes through the ADF (Automatic  
Document Feeder), “Document Jam” appears on the display.  
Input Misfeed  
1
2
Remove the remaining documents from the ADF.  
Pull the jammed document gently out of the ADF.  
3
Load the documents back into the ADF.  
NOTE: To prevent document jams, do not use thick, thin or mixed documents.  
Exit Misfeed  
1
2
3
Remove the remaining documents from the ADF.  
Open the control panel by gripping its bottom and pulling it upward.  
Pull the document gently out of the ADF.  
4
Close the control panel. Then load the documents back into the ADF.  
6.2  
TROUBLESHOOTING  
       
Clearing Paper Jams  
When a paper jam occurs, “Paper Jam” appears on the display. Refer to the  
table below to locate and clear the paper jam.  
Message  
[Paper Jam 0]  
Location of Jam  
In the paper tray.  
Go to  
Open/Close Door  
[Paper Jam 1]  
Open/Close Door  
In the fuser area or around  
the toner cartridge.  
In the manual feeder  
In the paper exit area  
[Paper Jam 2]  
Check Inside  
To avoid tearing the paper, pull the jammed paper out gently and slowly.  
Follow the steps on the next pages to clear the jam.  
In the Paper Tray  
1
Open and close the front cover. The jammed paper automatically exits  
the machine.  
If the paper does not exit, continue to step 2.  
Pull the paper tray open.  
2
3
Remove the jammed paper by gently pulling it straight out.  
If there is any resistance and the paper does not move when you pull  
or if you cannot see the paper in this area, skip to the fuser area  
around the toner cartridge. See page 6.4.  
6
4
5
Insert the paper tray into the machine until it snaps into place.  
Open and close the front cover to resume printing.  
In the Paper Exit Area  
1
Open and close the front cover. The jammed paper automatically exits  
the machine.  
If the paper does not exit, continue to step 2.  
TROUBLESHOOTING  
6.3  
       
2
Gently pull the paper out of the front output tray. Skip to step 6.  
If there is any resistance and the paper does not move when you pull  
or if you cannot see the paper in the front output tray, continue to step  
3.  
3
4
Open the rear cover.  
Remove the jammed paper by gently pulling it straight out.  
5
6
Close the rear cover.  
Open and close the front cover to resume printing.  
In the Fuser Area or Around the Toner Cartridge  
NOTE: The fuser area is hot. Take care when removing paper from the machine.  
1
2
Open the front cover and pull the toner cartridge out, lightly pushing it  
down.  
Remove the jammed paper by gently pulling it straight out.  
3
Replace the toner cartridge and close the front cover. Printing  
automatically resumes.  
6.4  
TROUBLESHOOTING  
 
In the Manual Feeder  
” appears on the display when you try to print using the  
manual feeder and the machine does not detect paper, due to no paper or  
improper paper loading.  
The error message may also occur when the paper is not properly fed into  
the machine through the manual feeder. In that case, pull the paper out of  
the machine.  
Tips for Avoiding Paper Jams  
By selecting the correct paper types, most paper jams can be avoided.  
When a paper jam occurs, follow the steps outlined in page 6.3.  
• Follow the procedures on page 1.9 when you load paper. Ensure that the  
adjustable guides are positioned correctly.  
• Do not overload the paper tray. Ensure that the paper is below the paper  
capacity mark on the inside wall of the paper tray.  
• Do not remove the paper from the tray while your machine is printing.  
• Flex, fan and straighten the paper before loading.  
• Do not use creased, damp or highly curled paper.  
• Do not mix paper types in the paper tray.  
• Use only recommended print materials. See “Paper Specifications” on  
• Ensure that the print side of print materials is facing down in the paper  
tray and facing up in the manual feeder.  
Clearing LCD Error Messages  
Messages appears on the display to indicate the control panel to indicate  
the machine’s status or errors. Refer to the following table to understand  
the message’s meaning and correct the problem, if necessary. Messages  
and their meanings are listed in alphabetical order.  
6
Display  
Cancel ?  
Meaning  
Suggested solutions  
Your machine’s memory is full  
during the machine stores the  
document into the memory.  
To cancel the fax job, press the  
button to accept “Yes”  
1
1:Yes 2:No  
If you want to send the pages were  
stored, press the button to accept  
2
“No.” You should send the remaining  
pages later when the memory is  
available.  
TROUBLESHOOTING  
6.5  
         
Display  
[Comm. Error]  
Meaning  
Suggested solutions  
The machine has a  
Ask the sender to try again.  
communication problem.  
CRU Fuse Error  
Document Jam  
The machine has a problem  
with recognizing the new toner  
cartridge.  
Please contact a service  
representative.  
The loaded document has  
jammed in the ADF (Automatic  
Document Feeder).  
Clear the document jam. See  
[Door Open]  
The front or rear cover is not  
securely latched.  
Close the cover until it locks into place.  
Group Not Available  
You have tried to select a  
group location number where  
only a single location number  
can be used, such as when  
adding locations for a  
Just use a one-touch or speed dial  
number or dial a number manually  
using the number keypad.  
broadcasting operation.  
[Incompatible]  
The remote machine does not  
have the requested feature,  
such as a delayed  
Reconfirm the remote machine’s  
features.  
transmission.  
It also occurs if the remote  
machine does not have enough  
memory space to complete the  
operation you are attempting.  
[Jam 1] or  
[No Cartridge]  
The toner cartridge is not  
installed.  
Install the toner cartridge. See  
Line Busy  
The remote person did not  
answer or the line is already  
engaged.  
Try again after a few minutes.  
[Line Error]  
Your machine cannot connect  
with the remote machine or  
has lost contact because of a  
problem with the phone line.  
Try again. If the problem persists, wait  
an hour or so for the line to clear and  
try again.  
Or, turn the ECM on. See page 4.6.  
Load Document  
You have attempted to set up a  
copy or fax operation with no  
document loaded.  
Load a document and try again.  
[Low Heat Error]  
Open Heat Error  
[Over Heat]  
There is a problem in the fuser  
unit.  
Unplug the power cord and plug it back  
in. If the problem persists, please  
contact a service representative.  
[LSU Error]  
A problem has occurred in the  
LSU (Laser Scanning Unit).  
Unplug the power cord and plug it  
back in. If the problem persists,  
please call for service.  
Memory Full  
The memory is full.  
Delete unnecessary documents,  
retransmit after more memory  
becomes available or split the  
transmission into more than one  
operation.  
6.6  
TROUBLESHOOTING  
Display  
[No Answer]  
Meaning  
Suggested solutions  
The remote fax machine has  
not answered after several  
redial attempts.  
Try again. Make sure that the remote  
machine is operational.  
NO. Not Assigned  
The One-touch or speed dial  
location you tried to use has  
no number assigned to it.  
Dial the number manually using the  
number keypad or assign the number.  
For storing a number, see page 2.15.  
[No Paper]  
Add Paper  
The paper tray has run out of  
paper.  
Load paper in the paper tray. See  
Operation Not Assigned  
You are doing in the Add/  
Cancel operation, but there is  
no jobs waiting.  
Check the display to see if there is any  
scheduled job. The display should  
indicate them in Standby mode, for  
example, Delay Fax.  
[Paper Jam 0]  
Open/Close Door  
Paper has jammed in the  
feeding area of the paper tray.  
Clear the jam. See page 6.3.  
[Paper Jam 1]  
Open/Close Door  
• Clear the jam. See page 6.4.  
• Clear the jam. See page 6.5.  
• Paper has jammed in the  
paper exit area.  
• A paper jam has occurred in  
the manual feeder or the  
machine detects non-feeding  
from the manual feeder.  
[Paper Jam 2]  
Check Inside  
Paper has jammed in the fuser  
area.  
Clear the jam. See page 6.3.  
Power Failure  
Retry Redial?  
[Stop Pressed]  
[Toner Empty]  
[Toner Low]  
Power has turned off then on  
and the machine’s memory  
has not been saved.  
You need to start again the job which  
you were trying to do before the  
power failure.  
The machine is waiting for a  
specified time interval to redial  
a previously busy station.  
You can press Enter to immediately  
redial, or Stop/Clear to cancel the  
redial operation.  
The Stop/Clear button is  
pressed during a copy or fax  
operation.  
Try again.  
The toner cartridge has run  
out. The machine stops  
printing.  
Replace with a new toner cartridge.  
6
The toner cartridge is almost  
empty.  
Take out the toner cartridge and  
gently shake it. By doing this, you can  
temporarily reestablish printing  
operations.  
TROUBLESHOOTING  
6.7  
Solving Problems  
The following chart lists some conditions that may occur and the  
recommended solutions. Follow the suggested solutions until the problem  
is corrected. If the problem persists, please call for service.  
Paper Feeding Problems  
Condition  
Suggested solutions  
Clear the paper jam. See page 6.3.  
Paper is jammed during  
printing.  
Paper sticks together.  
Ensure that there is not too much paper in the paper tray. The  
paper tray can hold up to 250 sheets of paper, depending on the  
thickness of your paper.  
Make sure that you are using the correct type of paper. See  
Remove paper from the paper tray and flex or fan the paper.  
Humid conditions may cause some paper to stick together.  
Multiple sheets of paper  
do not feed.  
Different types of paper may be stacked in the paper tray. Load  
the paper of only one type, size and weight.  
If multiple sheets have caused a paper jam, clear the paper jam.  
Paper does not feed into  
the machine.  
Remove any obstructions inside the machine.  
Paper has not been loaded correctly. Remove paper from the tray  
and reload it correctly.  
There is too much paper in the paper tray. Remove excess paper  
from the tray.  
The paper is too thick. Use only paper that meets the  
specifications required by the machine. See “Paper  
The paper keeps jamming.  
• There is too much paper in the paper tray. Remove excess paper  
from the tray.  
• An incorrect type of paper is being used. Use only paper that meets  
the specifications required by the machine. See “Paper  
Specifications” on page A.5. If you are printing on special  
materials, use the manual feeder.  
• There may be debris inside the machine. Open the front cover and  
remove the debris.  
Transparencies stick  
together in the paper exit.  
Use only the transparencies specifically designed for a laser  
printer. Remove each transparency as it exits from the machine.  
Envelopes skew or fail to  
feed correctly.  
Ensure that the paper guides are against both sides of the  
envelopes.  
6.8  
TROUBLESHOOTING  
     
Copying Problems  
Condition  
Suggested solutions  
Copies are too light or too dark.  
Use the Darkness button to darken or lighten the  
background of the copies.  
Smears, lines, marks or spots  
appears on copies.  
• If defects are on the original document, press the Darkness  
button to lighten the background of your copies.  
• If no defects are on the original document, clean the scan  
unit. See page 5.4.  
Copy image is skewed.  
• Ensure that the original document is positioned correctly in  
the ADF (Automatic Document Feeder).  
• Check that the copy paper is loaded correctly.  
Blank copies print out.  
Ensure that the original document is face down in the ADF.  
Image rubs off the copy easily.  
• Replace the paper in the paper tray with paper from a new  
package.  
• In high humidity areas, do not leave paper in the machine for  
the extended periods of time.  
Frequent copy paper jams  
occurs.  
• Fan the stack of paper, then turn it over in the paper tray.  
Replace the paper in the tray with a fresh supply. Check/  
adjust the paper guides, if necessary.  
• Ensure that the paper is the proper paper weight. 75g/m2  
(20 lb) bond paper is recommended.  
• Check for copy paper or pieces of copy paper remaining in  
the machine after a paper jam has been cleared.  
Fewer copies from the toner  
cartridge than expected prints  
out.  
• Your original documents may contain pictures, solids or  
heavy lines. For example, they may be forms, newsletters,  
books or other documents that use more toner.  
• The machine may be turned frequently on and off.  
Faxing Problems  
Condition  
Suggested solutions  
The machine is not working,  
there is no display and the  
buttons are not working.  
6
• Unplug the power cord and plug it in again.  
• Ensure that there is power to the electrical receptacle.  
No dial tone sounds.  
• Check that the phone line is connected properly.  
• Check that the phone socket in the wall is working by plugging  
in another phone.  
The numbers stored in the  
memory do not dial  
correctly.  
Make sure that the numbers are stored in the memory  
correctly. Print a Phonebook list, referring to page 2.15.  
The document does not feed  
into the machine.  
• Make sure that the document is not wrinkled and you are  
putting it in correctly. Check that the document is the right size,  
not too thick or thin.  
• Make sure that the control panel is firmly closed.  
TROUBLESHOOTING  
6.9  
       
Condition  
Suggested solutions  
• Fax mode should be selected.  
Faxes are not received  
automatically.  
• Make sure that there is paper in the tray.  
• Check to see if the display shows “Memory Full.”  
The machine does not send.  
• Make sure that the document is loaded in the ADF.  
• “TX” should show up on the display.  
• Check the other fax machine you are sending to, to see if it can  
receive your fax.  
The incoming fax has blank  
spaces or is received with a  
poor-quality.  
• The fax machine sending you the fax may be faulty.  
• A noisy phone line can cause line errors.  
• Check your machine by making a copy.  
• The toner cartridge may be empty. Replace the toner cartridge,  
referring to page 5.7.  
Some of the words on a  
incoming fax are stretched.  
The fax machine sending you the fax had a temporary  
document jam.  
There are lines on the  
documents you send.  
Check your scan unit for marks and clean it. See page 5.4.  
The machine dials a number,  
but a connection with  
another fax machine fails.  
The other fax machine may be turned off, out of paper, or  
cannot answer incoming calls. Speak with the other machine  
operator and ask her/him to clear out the problem.  
Documents are not stored in  
the memory.  
There may not be enough memory to store the document. If  
the display shows a “Memory Full” message, delete any  
documents you no longer need from the memory and then  
restore the document.  
Blank areas appear at the  
bottom of each page or on  
other pages, with a small  
strip of text at the top.  
You may have chosen the wrong paper settings in the user  
6.10  
TROUBLESHOOTING  
SPECIFICATIONS  
A
This chapter includes:  
 
General Specifications  
Item  
Description  
Up to 20 sheets (weight: 75 g/m2, 20 lb)  
Automatic document feeder  
(ADF)  
ADF Document size  
Width: 142 to 216 mm (5.6 to 8.5 inches)  
Length: 148 to 356 mm (5.8 to 14 inches)  
250 sheets (weight: 75 g/m2, 20 lb)  
Paper input capacity  
Paper output capacity  
Front output tray: 150 sheets (face down)  
Rear output slot: 1 sheet (face up)  
Consumables  
1-piece toner cartridge system  
Power requirements  
100 ~ 127 VAC, 50/60 Hz, 4.0A  
220 ~ 240 VAC, 50/60 Hz, 2.5A  
Power consumption  
Noise Level*  
Sleep mode: 10 W(100 ~ 127 VAC) / 12 W(220~240 VAC)  
Standby mode: 85 W(100 ~ 127 VAC) / 95 W(220 ~ 240 VAC)  
Average: 300 W  
Warm-up: 52 dB  
Standby mode: 39 dB  
Scanning: 52 dB  
Printing: 52 dB  
Warm-up Time  
35 seconds  
Temperature: 50 oF to 89 oF (10 oC to 32 oC)  
Humidity: 20 % to 80 % RH  
Operating conditions  
LCD  
16 characters x 2 lines  
Toner cartridge life**  
SET dimension (W x D x H)  
Weight  
3,000 pages (for starter, 1,000 pages)  
363 x 398.5 x 308.3 mm (without the handset)  
Net: 9.7 Kg (including consumables)  
Gross: 11.7 Kg (including consumables, accessories and  
package)  
Package Weight  
Paper: 2.7 Kg  
Plastic: 0.7 Kg  
*Sound Pressure Level, ISO 7779  
**Declared yield value in accordance with ISO/IEC 19752  
A.2  
SPECIFICATIONS  
   
Copier Specifications  
Item  
Compatibility  
Scan method  
Scan resolution  
Scan length  
Description  
TWAIN standard  
CIS, Mono  
200 X 200 dpi (Optical)  
Maximum: 15.7 inches (400 mm)  
Scan width  
Maximum: 8.5 inches (216 mm)  
Effective: 8.2 inches (208 mm)  
Mono bit depth  
1 bit for Text mode  
8 bit for Gray mode  
Copy speed (SDMC)*  
Up to 16 cpm in A4 (17 cpm in Letter)  
Up to 7 cpm in A4 (8 cpm in Letter)  
Copy speed (MDSC)**  
Paper type  
Paper tray: Plain paper (60 ~ 90 g/m2, 16 ~ 24 lb)  
Manual feeder: Plain paper, Transparencies, Labels  
Copy resolution  
Zoom rate  
300 x 300 dpi  
50 ~ 150%  
99 pages  
Multiple copies  
Halftone  
256 levels  
*Copy Speed is based on Single Document Multiple Copy  
**Copy Speed is based on Multiple Document Single Copy  
A
SPECIFICATIONS  
A.3  
   
Facsimile Specifications  
Item  
Description  
Compatibility  
Applicable line  
Data coding  
ITU-T Group 3  
Public Switched Telephone Network (PSTN) or behind PABX  
MH/MR/MMR (ECM Mode)  
Modem speed  
33600/31200/28800/26400/24000/21600/19200/16800/  
14400/12000/9600/7200/4800/2400 bps with fall back  
Transmission speed  
Approx. 3 seconds/page  
* Transmission time applies to memory transmission of text  
data with ECM compression using only ITU-T No.1 Chart.  
Scan speed  
Paper size  
Resolution  
Approx. 6 seconds/LTR (at standard fax resolution mode)  
Letter, A4, Legal, Executive, Folio , B5  
Standard: 203 x 98 dpi  
Fine: 203 x 196 dpi  
Super Fine: 203 x 392 dpi  
Photo: 203 x 196 dpi  
User Memory  
Halftone  
2 MB  
256 levels  
Auto dialer  
One-touch dialing (up to 20 numbers)  
Speed dialing (up to 80 numbers)  
A.4  
SPECIFICATIONS  
   
Paper Specifications  
Overview  
Your machine accepts a variety of print materials, such as cut-sheet paper, including up to 100%  
recycled fiber content paper, envelopes, labels, transparencies and custom-size paper. Properties,  
such as weight, composition, grain and moisture content, are important factors affecting the  
machine’s performance and the output quality. Paper that does not meet the guidelines outlined in  
this user’s guide can cause the following problems:  
• Poor print quality  
• Increased paper jams  
• Premature wear on the machine.  
NOTES  
:
• Some paper may meet all of the guidelines in this guide and still not produce satisfactory results. This  
may be the result of improper handling, unacceptable temperature and humidity levels, or other  
variables over which Samsung has no control.  
• Before purchasing large quantities of paper, insure the paper meets the requirements specified in this  
user’s guide.  
CAUTION: Using paper that does not meet these specifications may cause problems, requiring repairs.  
These repairs are not covered by the Samsung warranty or service agreements.  
Supported Sizes of Paper  
Capacity*  
Size (mm/in.)  
Plain paper  
Letter (215.9 x 279/8.5 x 11)  
A4 (210 x 297/8.27 x 11.69)  
Folio (215.9 x 330.2/8.5 x 13)  
Legal (215.9 x 355.6/8.5 x 14)  
Executive (184.2 x 266.7/7.25 x 10.5)  
B5(182 x 257/7.2 x 10)  
Weight  
• 60 to 90 g/m2 bond (16  
to 24 lb) for the paper  
tray  
• 60 to 163 g/m2 bond (16  
to 43 lb) for the manual  
feeder  
• 250 sheets of 75 g/m2  
bond (20 lb) paper for  
the paper tray  
• 1 sheet of paper for the  
manual feeder  
Labels  
Letter (215.9 x 279/8.5 x 11)  
A4 (210 x 297/8.27 x 11.69)  
120 to 150 g/m2  
138 to 146 g/m2  
1 sheet of paper for the  
manual feeder  
Transparencies  
Letter (215.9 x 279/8.5 x 11)  
A4 (210 x 297/8.27 x 11.69)  
* Capacity may vary depending on print materials’ weight and thickness, and environmental conditions.  
NOTE: You may experience jams when using print materials with a length of less than 127 mm (5 in.). For  
optimum performance, ensure that you are storing and handling the paper correctly. Please refer to  
A
SPECIFICATIONS  
A.5  
         
Guidelines for Using Paper  
For the best result, use conventional 75 g/m2 (20 lb) paper. Ensure that the paper is of good quality,  
and free of cuts, nicks, tears, spots, loose particles, dust, wrinkles, voids, and curled or bent edges.  
If you are unsure of what type of paper you are loading, such as bond or recycled paper, check the  
label on the package.  
The following problems may cause print quality deviations, jamming or even damage to the  
machine:  
Symptom  
Problem with Paper  
Solution  
Poor print quality or toner  
adhesion, problems with  
feeding  
Too moist, too rough, too  
smooth or embossed; faulty  
paper lot  
Try another kind of paper,  
between 100 ~ 400 Sheffied, 4  
~ 5 % moisture content.  
Dropout, jamming, curl  
Stored improperly  
Store paper flat in its moisture-  
proof wrapping.  
Increased gray background  
shading/machine wear  
Too heavy  
Use lighter paper, use the rear  
output slot.  
Excessive curl problems  
with feeding  
Too moist, wrong grain  
direction or short-grain  
construction  
Use the rear output slot.  
Use long-grain paper.  
Jamming, damage to  
machine  
Cutouts or perforations  
Do not use paper with cutouts or  
perforations.  
Problems with feeding  
Ragged edges  
Use good quality paper.  
NOTES  
:
• Do not use letterhead paper printed with low-temperature inks, such as those used in some types of  
thermography.  
• Do not use raised or embossed letterhead.  
• The machine uses heat and pressure to fuse toner to the paper. Insure that any colored paper or  
preprinted forms use inks that are compatible with this fusing temperature (200 °C or 392 °F for 0.1  
second).  
A.6  
SPECIFICATIONS  
 
Paper Specifications  
Category  
Acid Content  
Specifications  
5.5 pH or lower  
Caliper  
0.094 ~ 0.18 mm (3.0 ~ 7.0 mils)  
Flat within 5 mm (0.02 in.)  
Curl in Ream  
Cut Edge Conditions  
Fusing Compatibility  
Cut with sharp blades with no visible fray.  
Must not scorch, melt, offset or release hazardous  
emissions when heated to 200 °C (392 °F) for 0.1  
second.  
Grain  
Long Grain  
Moisture Content  
Smoothness  
4 % ~ 6 % by weight  
100 ~ 400 Sheffied  
Paper Storage Environment  
Paper storage environmental conditions directly affect the feed operation.  
Ideally, the machine and paper storage environment should be at or near room temperature, and  
not too dry or humid. Remember that paper is hygroscopic; it absorbs and loses moisture rapidly.  
Heat works with humidity to damage paper. Heat causes the moisture in paper to evaporate, while  
cold causes it to condense on the sheets. Heating systems and air conditioners remove most of the  
humidity from a room. As paper is opened and used, it loses moisture, causing streaks and  
smudging. Humid weather or water coolers can cause the humidity to increase in a room. As paper  
is opened and used it absorbs any excess moisture, causing light print and dropouts. Also, as paper  
loses and gains moisture it can become distorted. This can cause paper jams.  
Care should be taken not to purchase more paper than can be used in a short time (about 3 months).  
Paper stored for long periods may experience heat and moisture extremes, which can cause  
damage. Planning is important to prevent damage to large supplies of paper.  
Unopened paper in sealed reams can remain stable for several months before use. Opened packages  
of paper have more potential for environment damage, especially if they are not wrapped with a  
moisture-proof barrier.  
The paper storage environment should be properly maintained to ensure optimum performance. The  
required condition is 20 to 24 °C (68 to 75 °F), with a relative humidity of 45 % to 55 %. The  
following guidelines should be considered when evaluating the paper’s storage environment:  
• Paper should be stored at or near room temperature.  
• The air should not be too dry or too humid.  
• The best way to store an opened ream of paper is to rewrap it tightly in its moisture-proof  
wrapping. If the machine environment is subject to extremes, unwrap only the amount of paper  
to be used during the day’s operation to prevent unwanted moisture changes.  
A
SPECIFICATIONS  
A.7  
   
A.8  
SPECIFICATIONS  
Rev. 1.00  

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